21 days old

Administrative Assistant 2

Orange, CA 92866

Original Job Description:

Temp to hire Contracts Admin to work with Virginia. Someone familiar with construction processes is

helpful (but not required) i.e. preliminary notices \u0026 releases, insurance (COIs, OCIP programs, etc.) and

bonds. Helping with uploading a lot of documentation to a website that will require resourcefulness

and attention to detail and help keeping the contract tracker updated.



1. Contrack Tracker \u0026ndash; Keep tracker updated daily as jobs are booked in Spectrum

a. Ensure all documentation is accounted for with the jobs

b. Track time between submittal and booking

c. Determine Prevailing wage

d. Keep updated notes on progress of contracts

e. Track all change orders for former jobs booked

2. Prevailing Wage

a. Complete and submit all CPR forms to payroll for government jobs

b. Engage with PMs to obtain correct information

c. Complete all DAS 140 and DAS142 forms by date required to DIR agencies

3. MiDocs

a. Upload all signed documents

b. Upload all contracts

4. Preliminary Notices

a. Complete Preliminary notices in NCS for jobs in 601, 603, 604, and 606 for jobs over 50k

b. Complete Preliminary notices in NCS for all jobs with a Subcontractor over 10K

c. Update all deadlines, dates and progress of jobs in NCS

d. Inform finance of vital dates coming up for jobs where liens need to be made

5. Complete Certificate of Insurance requests for all jobs in both Service department and Sales

a. Ensure requirements and specifications are included per customer

b. Keep Certificates in compliance with each job site

c. Distribute Certificates to all individuals and companies as required

d. Track and confirm all Subs have current Certificate of Insurance on file

6. Contracts

a. Review Contracts as assigned

b. Complete addendums and redlines for negotiations

c. Track progress and steps of negotiating contract

d. Ensure all signatures, initials, and dates are correct

e. Discuss and negotiate with customer Terms and Conditions

f. Utilize DocuSign to obtain signatures from upper management

g. Create folder and track all required documentation is completed

7. Subcontractors

a. Create all paperwork (MSA, NDA, Safety) with customer information

b. Work with Subcontractor on completing all required paperwork

c. Ensure all license, insurance, banking and site requirements are in effect

d. Submit all paperwork to CDC to get set up in Spectrum

e. Communicate with AMs and PMs regarding approval of subcontractors

8. Time Cards

a. Approve first level timecards for PMs, Installers, and IT

b. Ensure time is allotted to appropriate job and category

c. Confirm mandatory lunch time is accounted for

d. Return to employee/manager if not completed correctly

9. Business Licenses

a. Keep track of expiration dates and renewals

b. Complete renewal process and pay for business license

c. Work with CDC to find financial needed for certain licenses

10. Fun Club

a. Assist in organizing and executing Company events

b. Be an active participant in all activities




  • Information Technology
Posted: 2021-11-10 Expires: 2021-12-11

Convergint is a global, service-based systems integrator whose top priority is service in every way – service to customers, colleagues, and community. Delivering value through unparalleled customer service and operational excellence has been foundational at Convergint. Our promise, and our number one objective, is to be our customers’ best service provider. 

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Administrative Assistant 2

Convergint Technologies
Orange, CA 92866

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