30 days old

Associate Project Manager/Project Manager/Senior Project Manager

Company Confidential
Urbana, Illinois 61801
  • Job Type
    Employee
  • Job Status
    Full Time

Associate Project Manager/Project Manager/Senior Project Manager

National Center for Supercomputing Applications

UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

 

 

 

NCSA is seeking a talented, highly motivated individual to serve as Outreach and Engagement Specialist. A successful candidate will assist with project planning, resource allocation and budgets, contracts, progress tracking and reporting, and liaison with institutional partners regarding these issues as required. Information management, tracking, dissemination, and reporting between projects, staff, and leadership. Track project goals and work to maintain/drive timelines, participating in efforts towards staff and resources being utilized efficiently and toward achieving goals.

 

 

The National Center for Supercomputing Applications (NCSA) at the University of Illinois at Urbana-Champaign provides supercomputing and advanced digital resources for the nation's scientific enterprise. At NCSA, University of Illinois faculty, staff, students, and collaborators from around the globe use advanced digital resources to address and research grand challenges for the benefit of science and society. NCSA has been advancing one third of Fortune 50 companies for more than 30 years by bringing industry, researchers and students together to solve grand challenges at rapid speed and scale.

NCSA is committed to increasing the diversity of the campus community. Candidates who have experience working with a diverse range of faculty, staff, and students, and who can contribute to the climate of inclusivity are encouraged to apply.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.

 

Primary Position Function/Summary of Associate Project Manager:

Assist with project planning, resource allocation and budgets, contracts, progress tracking and reporting, and liaison with institutional partners regarding these issues as required. Information management, tracking, dissemination, and reporting between projects, staff, and leadership. Track project goals and work to maintain/drive timelines, participating in efforts towards staff and resources being utilized efficiently and toward achieving goals.

 

Major Duties and Responsibilities of Associate Project Manager:

 

Project Planning and Execution (50%)

  •         Support project planning activities such as development of plans, project financials, development of Statements of Work (SOWs), and identification of resources and availability.
  •         Work closely with project leadership and staff to both track and drive progress toward ensuring project milestones are met, and that staff effort is aligned with project goals.
  •         Monitor and respond to action items and stakeholder requests to ensure projects are moving forward efficiently.
  •         Serve as a potential resource person for assisting the project define and achieve project goals, methods, and outcomes.
  •         Work with the project lead and other PM resources to determine best practices and establish procedures related to effective business processes for assigned projects.

 

Project Communications and Reporting (50%)

  •         Assist project lead with written or verbal communication of project goals, project status, issues, actions, and risks to internal and external stakeholders.
  •         Serve as a liaison between project staff and other center staff, including those at other institutions, to facilitate the accomplishments of goals, objectives and milestones for projects.
  •         Prepare and draft project reports/written materials, as well as coordinate project team contributions.
  •         Actively participate in project meetings, conferences and reviews.

 

Education:

Required: Bachelor's degree in business administration, management, or a field related to the position.

Preferred: Advanced degree in business/accounting/finance or in a technical field such as computer science, engineering, or related field. Alternative degree fields may

be considered/accepted if accompanied by equivalent experience (depending on nature and depth of experience as it relates to current NCSA projects).

Experience:

Required: (Specialty Factor) Two years of professional business, financial, and/or managerial work experience in project/program management.

Preferred: 3 or more years of experience in project management/program management in a complex work environment. PMP Certification or willing to go through the PMP certification process, funded by NCSA.

Training, Licenses or Certifications:

Required:

Preferred: PM Certification or equivalent professional training directly related to the principles and methodologies of project management. Professional training and/or

certification in Agile software development ITIL Certification

Knowledge, Skills, and Abilities:

Strong team building and teamwork skills. Strong communication skills at all levels of management and technical expertise. Strong presentation, interpersonal communication, and documentation skills. Eagerness to learn project management terminology, methods, and best practices. Good problem-solving skills regarding recurring tasks and processes of a project. Ability to identify and resolve personnel problems within and between workgroups. Ability to build and maintain general understanding of stakeholders and partners.

 

Primary Position Function/Summary for Project Manager:

The Project Manager independently performs budgeting, budget management, planning, communications, personnel resourcing, workflow, tracking and reporting. This includes independent time management and coordination across assigned NCSA projects; Leads information management, tracking, dissemination, and reporting between projects, staff, and leadership. Within projects track goals and works to maintain/drive timelines, establishes processes and methods enabling staff and resources to be utilized efficiently and toward achieving goals. Daily activity involves interaction with project management software tools and other business support systems, organizing, driving, and coordinating meetings.

 

Major Duties and Responsibilities for Project Manager:

 

Independent Project Management (50%)

  • Lead project planning activities such as development of plans, project financials, development of SOWs, and identification of resources and availability.
  • Provide leadership under the project lead’s direction, including delegating tasks, determining project milestones and setting deadlines.
  • Implementation and execution of decisions made by the project lead.
  • Track, analyze, and report on project expenditures against the project budget.
  • Using independent judgment, assess ongoing and completed work to improve future efficiencies, formulating and recommending changes to project workflows and management as needed.
  • Independently prepare and communicate project goals to affected stakeholders.
  • Serve as a primary contact/resource for staff regarding project goals, methods, and outcomes.
  • Compile and summarize project information and trends using reports and presentations.
  • Contribute to/assist with the development of new funding and collaboration opportunities through networking with colleagues internal and external to the University

 

Project Management Assistance (50%)

  • Work closely with project leadership and staff to both track and drive progress toward ensuring project milestones are met, and that staff effort is aligned with project goals.
  • Monitor and respond to action items and stakeholder requests to ensure projects are moving forward efficiently.
  • Serve as a potential resource person for assisting the project define and achieve project goals, methods, and outcomes.
  • Prepare and draft project reports/written materials, as well as coordinate project team contributions.
  • Actively participate in project meetings, conferences and reviews.

 

Position Requirements and Qualifications for Project Manager:

Education:

Required: Bachelor's degree in business administration, management, or a field related to the position.

Preferred: Advanced degree in business/accounting/finance or in a technical field such as computer science, engineering, or related field. Alternative degree fields may be considered/accepted if accompanied by equivalent experience (depending on nature and depth of experience as it relates to current NCSA projects).

Experience:

Required: (Specialty Factor) Three years of professional business, financial, and/or managerial work experience in project/program management.

Preferred: •5 or more years of experience in project management/program management in a complex work environment. •PMP Certification or willing to go through the PMP certification process, funded by NCSA.

 

Training, Licenses or Certifications:

Required:

Preferred: •PM Certification or equivalent professional training directly related to the principles and methodologies of project management.•Professional training and/or certification in Agile software development•ITIL Certification

 

Knowledge, Skills, and Abilities:

Required:•Strong team building and teamwork skills. •Strong communication skills at all levels of management and technical expertise. •Strong presentation, interpersonal communication, and documentation skills. •Good project and personnel management techniques. •Good personnel development skills. •Good problem-solving skills regarding recurring tasks and processes of the Project. •Ability to build and maintain general understanding of stakeholders and partners. •Ability to build and maintain general understanding of other projects and possible collaborative opportunities.

Preferred:•Understanding of NCSA and/or the University of Illinois rules, regulations and procedures.

 

Organizational Chart:

Vice Chancellor for Research and Innovation

Director

NCSA Associate Director for Engagement

Executive Director, Midwest Big Data Hub

Outreach and Engagement Specialist

 

Primary Position Function/Summary for Senior Project Manager:

The Senior Project Manager provides innovative leadership, coordination, organization, and management for the assigned project(s), implement strategic planning as outlined by project and Center leadership, and maintain and facilitate effective relationships with project stakeholders, including colleagues within NCSA and UIUC and acting as the primary liaison for critical external partners and stakeholders. This position also establishes goals, work plans, timelines and quality metrics for assigned project efforts and ensures that staff and resources are directed efficiently toward achieving goals within the specified timelines. In addition, this position provides direct and indirect supervisory and professional growth direction to Associate Project Managers and Project Managers, including providing increased understanding of the Center’s strategy and project management best practices.

 

Major Duties and Responsibilities for Senior Project Manager:

Leadership (25%)

  • Direct and/or indirect supervisory responsibility for Associate Project Manager(s) and/or Project Manager(s).
  • Guide and assist in the professional development of NCSA Associate Project Managers and Project Managers.
  • Collaborate with groups within NCSA and/or UIUC to establish and improve policies, processes, and best practices that involve project management principles.
  • Collaborate with NCSA leaders to understand NCSA business strategy and convey that strategy to other staff within NCSA, including how individual projects align with NCSA’s strategy.
  • Lead the assessment of ongoing and completed work, across multiple projects, to improve future efficiencies, formulating and recommending changes to project workflows and management as needed. 

 

Independent Project Management (60%)

  • Lead project planning activities such as development of plans, project financials, development of SOWs, and identification of resources and availability.
  • Provide leadership under the project lead’s direction, including delegating tasks, determining project milestones and setting deadlines.
  • Implementation and execution of decisions made by the project lead.
  • Track, analyze, and report on project expenditures against the project budget.
  • Using independent judgment, assess ongoing and completed work to improve future efficiencies, formulating and recommending changes to project workflows and management as needed.
  • Independently prepare and communicate project goals to affected stakeholders.
  • Serve as a primary contact/resource for staff regarding project goals, methods, and outcomes.
  • Compile and summarize project information and trends using reports and presentations.
  • Contribute to/assist with the development of new funding and collaboration opportunities through networking with colleagues internal and external to the University

 

Project Management Assistance (15%)

  • Work closely with project leadership and staff to both track and drive progress toward ensuring project milestones are met, and that staff effort is aligned with project goals.
  • Monitor and respond to action items and stakeholder requests to ensure projects are moving forward efficiently.
  • Serve as a potential resource person for assisting the project define and achieve project goals, methods, and outcomes.
  • Prepare and draft project reports/written materials, as well as coordinate project team contributions.
  • Actively participate in project meetings, conferences and reviews.

 

 

Position Requirements and Qualifications for Senior Project Manager:

Education:

Required: Bachelor's degree in business administration, management, or a field related to the position.

Preferred: •Advanced degree in business/accounting/finance or in a technical field such as computer science, engineering, or related field. Alternative degree fields may be considered/accepted if accompanied by equivalent experience (depending on nature and depth of experience as it relates to current NCSA projects).

 

Experience:

Required: (Specialty Factor) Five years of professional business, financial, and/or managerial work experience in project/program management.

Preferred: •7 or more years’ experience in project management/program management in a complex work environment. •Supervisory experience with skilled Professionals •HPC project management expertise or background •Experience in Software Development Life Cycle and/or Agile software development •Experience in proposal/grant writing• Experience with post-award of federal funding agencies

 

Training, Licenses or Certifications:

Required: •PM Certification or equivalent professional training directly related to the principles and methodologies of project management.

Preferred: •Professional training and/or certification in Agile software development •ITIL Certification

 

Knowledge, Skills, and Abilities:

Required:•Exceptional team building and teamwork skills. •Exceptional communication skills at all levels of management and technical expertise. •Strong personnel development skills. •Strong project and personnel management techniques. •Strong presentation, interpersonal communication, and documentation skills. •Strong problemsolving skills regarding recurring tasks and processes of the Project. •Ability to build and maintain general understanding of stakeholders and partners. •Ability to build and maintain general understanding of other projects and possible collaborative opportunities.

Preferred:•Understanding of NCSA and/or the University of Illinois rules, regulations and procedures.

This is a regular Civil Service position at NCSA and is a 100%-time appointment with regular University benefits.

 Applicants must possess required education and experience by start date of position. Interviews may occur before the closing date however, all applications received by the closing date will receive full consideration. For further information regarding our application procedures, please visit http://www.ncsa.illinois.edu or email NCSA-HR@illinois.edu.

 To apply, please create your candidate profile at http://jobs.illinois.edu and upload your cover letter and CV/resume by the close date (06/15/2022). Contact information for three references must be included on the application. For full consideration, candidates must complete the Hiretouch application process by the above date.

 

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, please contact Devin Scheidemantel at wds@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

 

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.

 

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

 

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

 

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

 

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Posted: 2022-05-25 Expires: 2022-07-09

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Associate Project Manager/Project Manager/Senior Project Manager

Company Confidential
Urbana, Illinois 61801

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