1+ months

Elections Project Coordinator

City of Vaughan
Vaughan, Ontario L6A 1T1


We have an exciting Temporary Full-time Non-Unionized opportunity in the

Office of the City Clerk for an experienced and motivated individual

Elections Project Coordinator
(Contract – up to 18 Months)
(JOB # J0821-0058)

Vaughan is a city on the move. With a downtown core rising from the ground – the Vaughan Metropolitan Centre, a state-of-the-art hospital opening its doors in 2021 – the Cortellucci Vaughan Hospital, and a bustling subway, exciting projects are transforming the community. Be a part of something amazing and build your career at the City of Vaughan.

The City of Vaughan is an equal opportunity employer serving one of the fastest-growing municipalities in Canada, we are an organization committed to diversity and inclusivity, providing a thriving work environment, excellent benefits, learning and growth opportunities and a place where collaboration and teamwork are fostered. As one of the Greater Toronto’s Top Employers for 2021, we continuously employ workplace best-practices – and they’re getting noticed! Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.

The Election Project Coordinator is responsible for the coordination of all project management functions for the management and administration of Municipal and School Board elections and by-elections, ballot questions and recounts, in accordance with the Municipal Elections Act, 1996 and the principles of the Act. Plans and co-ordinates assigned projects within the overall project management framework for the election, including business process improvement and modernization, policy development and research and implementation of election technology enhancements. Provides direction to and coordinates the work of the Election Business Analyst and temporary election staff as required in support of assigned special projects and overall project management of the election.


Qualifications and experience:

  • University Degree in Public Administration or related discipline. Formal training in project management and tools is an asset.
  • Project Management Certification (PMP) an asset.
  • Minimum of five (5) years’ experience in the field of municipal government, with municipal election experience is an asset. Including a minimum of 3 years of experience in project management.
  • Proven success in using project management methodologies to manage and conduct complex administrative operations such as municipal elections.
  • Demonstrated project management skills.
  • CMO or equivalent certification through AMCTO is preferred. PMP certification an asset.
  • In the eighteen (18) months prior to an election, frequent travel to meetings and voting place inspections. At off-site and on-site locations ordering and storage of supplies i.e. vote tabulators, ballots, ballot transfer containers, voting screens, supply bags, voting place signage and distribution of such to Ward Centres/Receiving Centres.
  • Extensive overtime involved nine (9) months prior to an election. In the months after the election a clean- up/clean out of supply bags and shredding of documents and ballots (used and unused approximately 200,000 ballots alone). Approximately 3.25 tons of materials are removed and readied for shredding re- useable supplies are stored on shelves. Shredding is legislated to take place 180 days after the election results are announced.
  • Must have the stamina to withstand considerable mental and physical strain during an election event from working long hours, meeting strict deadlines, training staff and handling complaints.
  • Must always be available as required for the holding of a municipal election, by-election, plebiscite or referendums.

If you are an energetic person who is interested in bringing your knowledge and passion to the City of Vaughan, please visit our websiteto apply online by Monday August 23, 2021. 

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions.

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.


Posted: 2021-08-11 Expires: 2021-09-25

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Elections Project Coordinator

City of Vaughan
Vaughan, Ontario L6A 1T1

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