1+ months

Facilities Coordinator (3)

Municipal Property Assessment Corporation
  • Job Type
  • Job Status
    Full Time

The Municipal Property Assessment Corporation, Corporate & Information Services Department, has three (3) exciting opportunities as a Facilities Coordinator to provide administrative support to the Facilities Supervisor, Managers, Director and the Corporation for the assigned regional portfolio on site and/or remotely for all facilities activities.

Site Administration:
• Respond to inquiries from external and internal contacts regarding facilities related issues;
• Meet with site stakeholders to identify their facilities related requirements and provide effective responses to customer queries and complaints (written and verbal) where applicable, and forward complex matters to the Facilities Management Supervisor;
• Maintain furniture, fixture and equipment inventory for all facilities and make purchasing recommendations and assist in ordering inventory as needed. Function as contact person for furniture deliveries and replacement, as well as oversee installations and projects within facilities as required;
• Maintain floor plans of assigned MPAC office sites;
• Responsible for the administration of the department’s database to include data accuracy, database management and working towards continuous improvement;
• Complete inventory counts and reports as required, updating the corporate facilities inventory log;
• Coordinate all office relocation operational tasks, and ensure issues are identified and addressed in an efficient and timely manner;
• Action recommendations from Joint Health & Safety Committee (JHSC) and/or Site Contact necessary to comply with the Occupational Health and Safety Act (OHSA) and other Provincial Regulations and order Health and Safety Act documentation as required; and
• Fulfill assigned role and/or expectation as described in the Business Continuity Planning (BCP) should the BCP be invoked.

Service Monitoring:
• Coordinate furniture repairs and replacements with Facilities Specialist, Asset Management;
• Coordinate with property management for all small-scale facility changes and maintenance/repairs;
• Coordinate office premises maintenance for janitorial service, keys, small office renovations and internal relocations, parking, vending machines, document disposal, exterior maintenance;
• Liaise with contractors and vendors to follow through on approved work; and
• Recommend to the Supervisor, Facilities Management improvements that could be made to all facilities activities (i.e. fleet, janitorial services, etc.).

Fleet Services:
• Coordinate scheduled maintenance visits, recalls, breakdowns, roadside assistance, annual license sticker renewals, insurance slips updates, and claims with the insurance company;
• Facilitate transportation of vehicles to the maintenance provider and submit documentation/receipts as required to Facilities Management;
• Monitor and resolve any deficiencies in the fleet and ensure compliance with MPAC policy and procedures;
• Complete Fleet Management reports for review by management and monthly fleet reports for reconciliation to the fuel and maintenance statements from Leasing Agent.

Other duties as assigned

Hamilton or Mississauga (1)
London, Kitchener, Richmond Hill or Pickering (1)
Barrie, Gravenhurst, Sudbury or North Bay (1)



• Completion of post-secondary studies in either Interior Design from a CIDA accredited institution, Project Management, Facilities Management, and/or Architectural Technology is an asset;
• A minimum of 2 years’ experience in commercial office design, project management, or facilities administration is an asset;
• Working knowledge of the Ontario Building Code, physical security, life safety principles, fire prevention/protection, emergency preparedness principles and standards and/or business continuity planning and principles is an asset;
• Working knowledge of AutoCAD, GIS Mapping, Google Sketch-up and/or Adobe Photoshop is an asset;
• Experience with security database systems/monitoring is an asset;
• Demonstrated ability to maintain confidentiality;
• Proficient in the use of a computer and software applications such as MS Office 365 Suite, SAP and Skype for Business;
• Knowledge of budget forecasting, invoicing, reconciliation and coding, and familiar with procurement documents such as purchase orders and requisitions;
• Working knowledge of facility and furniture work setting models and maintenance as well as basic knowledge of health & safety required for problem solving, e.g. furniture/office repair issues;
• Excellent communication skills;
• Proven ability to exercise tact and diplomacy working effectively with employees at all levels of the organization as well as external vendors;
• Ability to work independently, organize and prioritize work to ensure financial and administrative processing deadlines are adhered to;
• Ability to adapt to changing priorities; and
• Valid “G” Class Driver’s license;

To apply to one of these postings, please visit the careers page at www.mpac.ca. Please use the Applicant Tracking System to create your Candidate Profile, upload your Resume and Cover Letter and apply to the posting(s) that appeal to you by May 2, 2018.  Please note, only applications submitted through the Applicant Tracking System will be accepted.

While MPAC thanks all applicants for their interest, only those under consideration will be contacted for interviews.  Please be advised successful incumbent(s) who are not presently permanent MPAC employees may be required to undergo a criminal and drivers abstract check.

By applying, you are also providing your consent to MPAC to share your name, email address and phone number with Mintz Global Screening (Mintz), a third party service contracted by MPAC, to conduct the criminal and driver abstract check and for Mintz to disclose the results to MPAC, should you be the successful incumbent.


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Facilities Coordinator (3)

Municipal Property Assessment Corporation

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