1+ months


Arizona State University
Los Angeles, California 90001
  • Job Code
  • Payrate
    $90,000 To $100,000 Yearly
  • Job Type
  • Job Status
    Full Time
  • Shift
    1st Shift

Facilities and Operational Support Manager LA

Arizona Stat University

Office of Business and Finance

Off-Campus: Los Angeles



Job Description

ASU is seeking a Facilities and Operational Support Manager to support the LA Herald Examiner Building in Los Angeles, California. This individual will perform specialized, diverse work activities and coordinate solutions, working independently, solely supporting the operations of the facility including on-site concierge service, site/building management and maintenance, physical security, business services, and technology support.


This position is based in Los Angeles, California.


Salary Range

$90,000 - $100,000 per year; DOE


Close Date



Essential Duties

·       Serve as property operations / maintenance point of contact for facilities' issues in building/site; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends; perform condition assessments on appearance, equipment, or troubleshooting), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).

·       Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.

·       Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.

·       Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; developing, coordinating; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.

·       Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.

·       Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

·       Coordinate and support business services in building including bookstore, print management, EHS and Emergency management, supply chain and procurement, and mail services.

·       Coordinates computer, phone and personal connectivity, event and meeting space support, AV hardware installation and connectivity, service deskside support, and all related classroom and academic support issues and work directly with the University Technology Office.

·       All other duties as assigned by local/onsite leadership in addition to Corporate ASU leadership.


Working Environment

·       Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse

·       Required to stand for varying lengths of time and walk moderate distances to perform work

·       Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds

·       Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts

·       Ability to clearly communicate to perform essential functions

·       Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

·       Individual must be located in, or willing to relocate, to Los Angeles, California and perform work at the LA Herald Examiner Building located at 1111 S. Broadway, Los Angeles, California. ASU will not pay for relocation expenses. Occasional travel to Tempe, AZ for meetings with ASU leadership may also be required.


Department Statement

The Office of the Executive Vice President, Treasurer and Chief Financial Officer supports the New American University's vision of excellence, access and impact by effectively leading and managing its financial and business operations and developing ASU's human and capital resources.


ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.


ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco


Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.


Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.


Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.


Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.


Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.


Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.


Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.


Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.


Applicant must be eligible to work in the United States; ASU Office of Business and Finance Department will not be a sponsor for this position.


ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.


Only electronic applications are accepted for this position.



IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.


To apply please go to www.asu.edu/asu.edu/ see Req Id# 68127BR


Minimum Qualifications

Bachelor's degree and five years related, demonstrated facilities management/operations support experience OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.


Desired Qualifications

·       Analytical skills to analyze and track complex space, equipment and financial data.

·       Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.

·       Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

·       Knowledge of building systems (HVAC, electrical, plumbing) and physical security systems and technology

·       Working knowledge of applications such as Excel, Word, PowerPoint, Project.

·       Experience working with internal and external vendors and services contracting.

·       Knowledge of building design and layout standards and related federal, state, and local requirements; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control. 

·       Knowledge of network hardware and software systems, deskside support infrastructure, and live and virtual hosting technologies.

·       Ability to lead by example in communicating, participating and encouraging support of the institution’s sustainability programs.

Salary Details

Depends on experience


Posted: 2021-05-21 Expires: 2021-07-05

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Arizona State University
Los Angeles, California 90001

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