24 days old

FRENCH TRAINER, PMI-BASED PROJECT MANAGEMENT

Washington , District of Columbia 20006 Work Remotely

REQUEST FOR PROPOSALS

CONSULTANCY TERMS OF REFERENCE (TOR): 

FRENCH TRAINER 

PMI-BASED PROJECT MANAGEMENT 

Issuance Date:

July 17, 2020

Questions due:

July 21, 2020

6:00 PM EST

Submissions Due:

July 24, 2020

6:00 PM EST

 I. BACKGROUND

The Pan American Development Foundation (PADF) is a U.S.-based not-for-profit affiliate of the Organization of American States (OAS). The Mission of the Pan American Development Foundation is to assist vulnerable and excluded people and communities in the Americas to achieve sustainable economic and social progress, strengthen their communities and civil society, promote democratic participation and inclusion, and prepare for and respond to natural disasters and other humanitarian crises, there by advancing the principles of the Organization of American States and creating a Hemisphere of Opportunity for All.

With these objectives in mind, PADF carries out a wide range of programs that enhance prosperity for millions of vulnerable and excluded people in Latin American and the Caribbean. We do this by engaging community-based groups, non-governmental organizations (NGOs), national and local governments, multilateral organizations, and the private sector in the process of implementing appropriate solutions for sustainable development.
 

For more than five decades, PADF has helped spur national development partnerships, engage private and public sector resources in regional development, increase family incomes, and promote innovative links between communities and the private sector. PADF’s programs have generated thousands of jobs, saved lives and property, protected vital natural resources, upgraded skills training and medical services, and improved conditions for thousands of disadvantaged Latin American and the Caribbean people.

Project Management

PADF has earned a reputation as a skilled and innovative implementer of programs that address key challenges in Latin America and the Caribbean. PADF's practices and operations have earned the trust and support of thousands of donors, corporations, governments, institutions and agencies throughout the Western Hemisphere and beyond. Committed to these values of innovation and service, PADF has embarked on an hemispheric effort to standardize its project management practices based on the highly recognized Project Management Institute (PMI) standards, in order to bring consistency across its units and field offices, and a more efficient way to manage its growing portfolio of multimillion dollar projects. 

In 2019, the organization sponsored training and accreditation to several of its staff members. This team, internally called the “PMI Power team” is now looking to trickle down and adapt its knowledge for the whole organization by developing materials and resources and developing customized training for its staff. PADF recently successfully completed 2 initial rounds of training for a total of 42 English-speaking staff and it is now preparing to replicate the training for its French-speaking staff based in Haiti. 
 

II. PURPOSE 

PADF is seeking proposals from an experienced Consultant (individual or agency) to provide virtual facilitation training in French to PADF’s staff based in Haiti. The Consultant (individual or agency) (hereinafter, “Consultant”) will work with the Program Innovation Senior Director and her team, the PMI Power Team and other dedicated staff members to introduce the staff to basic project management concepts that can be applied directly to their projects. Using a lecture and exercise format, the staff will learn project management basics following the foundation provided in the Guide to the Project Management Body of Knowledge (PMBOK® Guide) established by the Project Management Institute (PMI). 

Upon completing the training sessions PADF staff will understand the basic PMI principles and gain a core understanding of the PMI methodology, key terms and processes, and initial changes that will take place within PADF. As this is a replication of an English-based training that Headquarters staff already took, and we want to ensure consistency, the Consultant will use the materials provided by PADF. The content of the slide deck was developed by another PMI expert trainer, and it is based on the PMBOK and other PMI and industry expertise, and has been curated by the PADF PMI power team. The materials will be provided to the trainer in French based on an Artificial Intelligence translation of the English slide deck, and it is already on a Power Point format. The Consultant is responsible to ensure the all materials are coherent and consistent with PMI terminology in French. The substance and overall content should remain the same. The slide deck contains approximately 95 slides, and it includes small break-out sessions to discuss the content in groups. The breakout groups are facilitated by PADF PMI Power Team staff, but the Consultant may be asked to facilitate one of the groups. The total time allotted for this material is 5 hours, broken over 2 days as follows: 3.5 hours the first day and 1.5 hours the second day. 

The second day of training will also include a 2 hour-workshop for participants to provide feedback on 3 initiation draft templates. This portion of the training will be led by the PADF team. The Consultant would remain online for any questions but does not have to lead the session. 

The total training then is 7 hours, with 2 sessions of 3.5 hours each over two consecutive days. The preferred schedule for the training is 9:00 am to 12:30 pm Port-Au-Prince time and the consultant would need to be connected starting at 8:30 and should be available to stay 30 minutes after the training has concluded for any questions, debrief or adjustments before the next day’s session. 

III. If you intend to respond to this RFP and would like to be included in a Question & Answer distribution list, please send your contact information to pmo@padf.org

IV.  QUALIFIED CONSULTANT

Qualified consultants (or manager of consulting team) must fully or substantially meet the following criteria: 

No.

Qualification

Degree of Importance

1

Hands-on project management experience and ability to provide expert training services that match the mandates stated in PMI’s revised Continuing Certification Requirements Talent Triangle.

Consultant must meet this qualification

2

 

Fluent English speaker and native proficiency in both written and spoken French

Consultant must meet this qualification

3

PMI standards knowledge

Consultant must meet this qualification

4

Experience training organizations on PMI concepts, preferably in the non-profit sector

Preference will be given to consultants who can meet this qualification

5

PMP Certification desirable, CAPM also acceptable

Familiarity with PMI OPM standards preferable

Preference will be given to consultants who can meet these qualifications

6

Experience delivering training in a virtual setting, preferably via Zoom

 

Consultant must meet this qualification

7

Consultant can adhere to start and end dates of the PADF project and are available during the proposed dates and times for the training. (see below)

Consultant must meet this qualification

8

Consultant must be available virtually at least 5 hours during normal business hours EST for the Preparation phase. The Consultant will work closely with the Washington, DC-based staff.

Consultant must meet this qualification

V.  SERVICES REQUIRED 
Preparation for Virtual Facilitation in Zoom Training 
  • Consult with PADF sponsor about expectations 
  • Review and adapt as needed slide deck (90 slides approximately)
  • PADF has already designed a short online knowledge test that all trainees must take at the end of the session. The Consultant should review and/adapt for consistency with materials.
  • PADF has also designed a satisfaction feedback survey for the trainer but is willing to work with the trainer if the trainer has its own tool. 
  • Do a short test run session via Zoom with the PMI Power Team staff to ensure everything is working and all roles are understood. 

Deliver Virtual Facilitation in French in Zoom Training

  • The tentative dates, all in August, that PADF is considering for this training are as follows:

 

Tuesday 4 and Wednesday 5

Wednesday 5 and Thursday 6

Tuesday 11 and Wednesday 12

Wednesday 12 and Thursday 13

Tuesday 18 and Wednesday 19

Wednesday 19 and Thursday 20.

Training Follow-up: 

 

VI.  FOUNDATION RESPONSIBILITIES: 

PADF will work closely with the Consultant and will be responsible for overall guidance for the training sessions. Designated members of PADF’s PMI Power team will be the main point of contact for Consultant (with support from other key staff) and will host regular meetings with Consultant during contract period. 

COST AND CONTRACT TERMS

The anticipated contract type is firm fixed price. Unless stated otherwise in the statement of work, the Consultant is responsible for providing equipment and/or supplies required to perform the services. PADF encourages Offerors to be resourceful to present cost-efficient approaches to their strategies. 

All deliverables provided to PADF must be furnished for use without royalty or any additional fees. All materials will be owned exclusively by PADF. The Consultant will not use or allow the use of the materials for any purpose other than performance of the Contract without the prior written consent of PADF.

PADF anticipates making a final decision on or around July 27 .Work under this contract should start immediately after and should be completed no later than August 30th. 

Should the agreed delivery or completion dates not be met in the case of fault of the Consultant, the Foundation shall be entitled to demand payment of late delivery penalties amounting to 1% of the value of the late deliverables/services per day of delay up to a maximum amount of 5% of the entire value of the contract.

VII. EVALUATION AND SUBMISSION REQUIREMENTS

Proposals will be evaluated by utilizing the following factors:

Evaluation Criteria

Submission Requirements

1) Past performance and relevant experience.

1) An overview of the consultant’s relevant experience and qualifications. Please address points 1 through 4 in Section IV above. (3 pages max.)

2) CVs/Resumes of proposed individual(s) to work on this project that highlights experience most relevant to this solicitation (2 pages max each).

3) Three professional references from similar past projects with phone and email contact information

2) Consultant’s proposal and approach to meet PADF’s needs efficiently. 

2) A maximum 2-page written proposal outlining:

  • Proposed approach
  • Availability for online meetings with DC-based team for preparation phase
  • Availability during each of the tentative dates, as well as any dates/times that you would not be available to work on this assignment.
  • Firm fixed price quote
  • Proposal for payment schedule

Total

The Pan American Development Foundation will make its determination using a best value analysis of a combination of these factors. While price is important, it is one factor among others that will be considered.

VIII. INQUIRIES 

All inquiries related to this RFP are to be directed by email to the person and contact below. Information obtained from any other source is not official and should not be relied upon. 

PADF will be accepting questions from all interested consultants. All questions received and corresponding answers will be distributed in a single document via email to all those that have provided contact information. Telephone calls, fax, post mail or any other form of contact will not be accepted. Please send in your questions no later than July 21st

IX. SUBMISSION OF PROPOSALS 

Offers must be received by the Organization by July 24. No offers received after this date and time will be considered. Offerors should submit their proposal to: pmo@padf.org or directly through the posting.

Tendered rates shall be inclusive of any and all applicable taxes. Quotes must be in US dollars. Responses must be in English. The preferred format for all documents is Abode Acrobat Portable Document Format (.PDF). Please label your files with your name and the type of document being submitted, e.g.: John_Doe_Resume.pdf 

If the Offeror bases their proposal on any assumptions in relation to the implementation, or qualifies their proposal in any way, details of the assumption(s) or qualification(s) and any cost implications thereof must be included in the proposal. 

The Pan American Development Foundation, in its discretion, may cancel this RFP, modify the terms and conditions, extend the due date, or decide not to accept any offers. Offers are prepared and submitted by interested consultants at their own cost and expense. The Pan American Development Foundation shall bear no costs related to an Offeror’s proposal. 

Acceptance of Proposal 

Pan American Development Foundation will notify the successful Offeror in writing. Final acceptance of the offer is conditioned upon signature of the awards between PADF and the US Government, the completion of contract negotiations by the Pan American Development Foundation and the Offeror, and the execution of a contract. 
X. CODE OF CONDUCT 

Offerors and their agents shall at all times act with integrity. Offerors and their agents shall not: 

  • Offer gifts, employment and other benefits to Pan American Development Foundation employees and others who are in a position to influence the award of a contract. 
  • Attempt to seek confidential information in respect to tendering and contract formation processes associated with this RFP from Pan American Development Foundation employees and others who have access to confidential information.

Categories

Industry

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Posted: 2020-07-20 Expires: 2020-09-03

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FRENCH TRAINER, PMI-BASED PROJECT MANAGEMENT

Pan American Development Foundation
Washington , District of Columbia 20006

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