28 days old


Company Confidential
San Mateo, California
  • Payrate
    $86,153 To $124,633 Yearly
  • Job Type
    Employee, Contract
  • Job Status
    Full Time


(Limited Term)

San Mateo County Libraries
$86,153.60 - $124,633.60 Annually


Do you want to be a part of an award-winning team and work with amazing people? Apply for our Library Projects Management Analyst position and join us in igniting growth through transformative experiences!
San Mateo County Libraries

San Mateo County Libraries is a Joint Powers Authority comprised of 11 member cities and the unincorporated areas of San Mateo County. Our family of libraries include: Atherton, Belmont, Brisbane, East Palo Alto, Foster City, Half Moon Bay, Millbrae, North Fair Oaks, Pacifica-Sharp Park, Pacifica- Sanchez, Portola Valley, San Carlos and Woodside. Our service area spans rural and urban communities, with approximately 284,000 residents, 75% of whom have library cards.
Proud to consistently be named one of the top-rated libraries in the nation, we are champions of learning, sharing, and exploration of open minds, new ideas, and bright futures. It is our mission and our passion to strengthen our community by creating an inclusive sense of place and an environment for learning. We seek enthusiastic team players, creative risk takers, and flexible individuals who proactively search for new opportunities to make public library services relevant to all members of the community. Successful candidates will be excited about new challenges, eager to learn, and energized by working with people from a variety of backgrounds.
For more information about San Mateo County Libraries, please visit www.smcl.org.

The current vacancy is a limited term position in our Library Administrative office, located in San Mateo, CA. This position will perform a wide variety of complex support and lead activities, will work on various special library facility and service projects as assigned and work with a variety of library staff, consultants and city partners.

Depending on qualifications, this position can be filled as Associate Management Analyst ($41.42 - $51.77 hr.) or Management Analyst ($47.93 - $59.92 hr.).

San Mateo County Libraries has a number of new library projects that are in all phases of planning and construction. Additionally, funds have been approved to create makerspaces at library facilities and invest in new library services including library outposts and mobile vehicles. The successful candidate will support and manage library projects from conception to completion. In addition, this position would support goals to implement and focus on programs that address sustainable practices/policies and build and update libraries that include vibrant and welcoming spaces and create makerspaces that inspire exploration, creativity and collaboration.

Key Responsibilities:

  • Perform a wide variety of moderate to highly complex project management support activities
  • Provide technical assistance and consultation to department staff and library partners 
  • Prepare and/or review draft contracts and amendments to ensure accuracy, completeness, and compliance with applicable requirements
  • Manage project budget development and monitoring
  • Perform research and/or data gathering activities, analyze and interpret collected data, and prepare periodic or special reports and/or recommendations 
  • Facilitate various group discussions regarding policy and procedure development
  • Supervise staff and consultants as assigned

The ideal candidate will possess the following: 

Knowledge of:

  • Basic principles and practices of local government administration and organization
  • Principles of financial administration, including public budgeting and reporting
  • Principles and practices of contract development, negotiation, and monitoring, including budgeting and financial record keeping
  • Applicable federal, state and local laws, rules and regulations
  • Computer applications related to the assigned work and office administrative practices and procedures 
  • Research and analysis techniques as well as report and presentation techniques related to assigned work areas 
  • Community engagement practices and experience assessing project/program impact and community needs

Skill/Ability to:

  • Excellent organization skills and ability to prioritize and execute work to meet critical deadlines
  • Develop, monitor and analyze budgets and coordination of multiple types of resources (staff, technologies, funding, etc.)
  • Build relationships across the organization and work collaboratively with others, including ability to collaborate with staff, consultants, vendors and partners
  • Communicate clearly and succinctly with strong writing and verbal skills
  • Analyze, interpret and apply various regulations and requirements to all assigned work areas
  • Develop, collect, monitor and analyze measures for project evaluation to drive improvement
  • Be a self-starter and work through problems and challenges independently
  • Manage multiple projects and decision-makers simultaneously in a deadline driven environment
  • Conduct research independently and present findings and recommendations
  • Experienced in contract administration and working with vendors and consultants
  • Quickly learn new software systems and train others in the use of the systems
  • Communicate inclusively, with cultural sensitivity and be approachable in verbal, written and non-verbal communications
  • Possess a growth mindset and be courageous in trying new strategies, taking risks and continuously learning

The current vacancy is a limited term, at-will position. Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan.


Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level.

An ideal candidate will have possession of a Bachelor’s or Master’s degree in Business, Public Administration, Information Science, Finance or related field and three years of professional experience in program management, contracting and budgeting.

We respect, value and celebrate our community’s diversity, and bilingual skills are always desired.

Final Filing Date: November 18, 2021

To learn more about this career opportunity and how to apply, read our job posting at: https://www.governmentjobs.com/careers/sanmateo/jobs/3275390/library-projects-management-analyst-san-mateo-county-libraries-limited-term or visit the County jobs portal page at https://jobs.smcgov.org. Applications are only accepted online.

The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions. We are proud to be an Equal Employment Opportunity Employer.


Posted: 2021-11-03 Expires: 2021-12-18

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