29 days old

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Oversees general office administration and provides support in a variety of areas and functions.\u0026nbsp; Ensures building and facilities are clean and safe for colleagues and visitors.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Assists with and ensure accuracy with bookings by reviewing and tracking contracts throughout each stage of the process.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; \u0026nbsp;

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; May handle accounts payable and customer invoicing.\u0026nbsp; Assist the service department with billing for projects, customer changes and requests, scheduling and other duties.\u0026nbsp; Responsible for monthly financial review with Project Managers and Operations Managers.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Responsible for a variety of HR duties such as new colleague orientation and onboarding.\u0026nbsp; Trains new office staff colleagues and provides support to less experienced office staff members.\u0026nbsp; May track vacations, timesheets, payroll, etc.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Coordinates all general administrative activities as necessary (e.g. receptionist, other office colleagues).

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Assists Project Managers and other colleagues with subcontractor identification and management, site readiness, change orders, safety and vendor information, miscellaneous paperwork and financial reporting.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Performs other office administrative duties including but not limited to ordering office supplies and other supplies/services such as ordering company shirts.\u0026nbsp; Handles all site maintenance issues (e.g. pest control, etc.) and office equipment.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Acts as back up for other office jobs such as the receptionist and sale operations.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; May assist with fleet operations including ordering trucks or vans, maintaining fuel and maintenance cards.\u0026nbsp; Ensure accurate driver information and recordkeeping.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; \u0026nbsp;

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Generate Quarterly Business Review reports and ad hoc reports illustrating service and installation performance for customers.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Assist Supply Chain with updates to ERP system and other data entry requirements and vendor reconciliations.

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Salesforce administrator and general support for sales presentations

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Trade show event planning and execution

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Draft internal communications and support various marketing initiatives

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; RFP coordination and response

\u0026middot;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Performs other duties and responsibilities as requested or required.

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Industry

  • Information Technology
Posted: 2022-07-13 Expires: 2022-08-13

Convergint is a global, service-based systems integrator whose top priority is service in every way – service to customers, colleagues, and community. Delivering value through unparalleled customer service and operational excellence has been foundational at Convergint. Our promise, and our number one objective, is to be our customers’ best service provider. 

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Office Manager

Convergint Technologies
Bethel, CT 06801

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