1+ months

Pandemic Science Program Manager

Biocomplexity Institute and Initiative
Charlottesville, Virginia 22911

The Biocomplexity Institute and Initiative (BI) at the University of Virginia is seeking applications for a Pandemic Science Program Manager to become a key member of the Prominence-to-Preeminence (P2PE) STEM initiative entitled ‘PREPARE: An Integrative Science Program in Pandemic Science and Response.’ The initiative will collaborate with researchers in UVA Health, the College of Arts & Sciences, and the schools of Data Science, Engineering, and Medicine, with the goal of reducing the global burden of infectious diseases through technology and engineering. This exciting new interdisciplinary endeavor is part of UVA’s 2030 plan to contribute knowledge aimed at addressing major societal challenges and opportunities. 

The Pandemic Science Program Manager is responsible for managing a number of different program elements from research support and recruitment to the coordination of submissions to federally funded programs to meet program sustainability requirements. BI embraces a support model that provides flexibility in key assignments while maintaining critical path career opportunities. Additionally, BI offers a flexible hybrid workplace, providing a balance of in-person and remote work for each employee. All team members must have access to and maintain a secure home office environment with high-speed internet service and work collaboratively with colleagues using a variety of technologies and tools. Due to the collaborative nature of our work, team members are expected to be present and attend team meetings and other critical functions in person. Depending on the needs of the group, or as deemed by the manager, team members may be required to work periodically in open offices, meeting rooms or other shared workspaces.

This position is based in Charlottesville, VA at the UVA Research Park, 994 Research Park Boulevard. 

Applications will be considered at both the Project Manager and Senior Project Manager level, determined by experience and qualifications.

Essential Responsibilities Include:

  • Coordinate with staff to develop processes necessary for personnel recruitment, tracking, planning, and execution of associated projects and deliverables.
  • Analyze short-term and long-term resource needs and adjust staffing and resources appropriately.
  • Consistently apply standard project management methodology and processes to ensure completion of deliverables and adherence to timelines, track milestones and timelines across projects, and recommend necessary workflow, personnel, and financial resource allocations.
  • Plan, lead, and facilitate project team meetings.
  • Develop detailed task lists, review program effort assignments and short- and long-term resource allocation plans based on input from all key players and team members.
  • Proactively identify changes in work scope and ensure appropriate planning measures are taken.
  • Develop detailed budgets and schedules based on task breakdown, materials, and information and resource allocation plans.
  • Manage the collection of clear, consistent, and standard data for project initiatives.
  • Coordinate, develop and collect data to support all reporting requirements.
  • Coordinate outreach and other initiative-sponsored events.
  • Serve as a point of contact and collaborate with partner organizations, including school and department personnel.
  • Serve as liaison among initiative members, functional area management (research administration personnel, financial staff, recruitment), and program leadership.
  • In addition to the above job responsibilities, other duties may be assigned.

Required Qualifications:

  • A Bachelor’s degree and at least four (4) years of relevant experience to be considered for the Project Manager level role. At least seven (7) years relevant experience for the level of Senior Project Manager. Experience may be considered in lieu of a degree.
  • Ability to handle multiple, competing, and simultaneous priorities effectively.
  • Ability to work collaboratively in a team as well as possess the ability to work independently with minimal supervision.
  • Demonstrated proficiency in oral and written communication skills with strong attention to detail.
  • Ability to work with senior leaders to accomplish goals. 
  • Ability to access and present information to university employees, faculty, and senior leaders.
  • Experience with Microsoft suite, including Word, Excel, and Power Point.
  • Familiarity with research and research administration processes at UVA.

Preferred Qualifications:

  • Project Management Institute (PMI) Certification.
  • Experience working in higher education, government, research institutions, or other closely related organizations.
  • Prior experience with or demonstrated interest in one or more of the following fields: science and technology, data science, engineering, medicine, or pandemic science.

Anticipated Hiring Range: $85,000 – $95,000.  Commensurate with candidate's experience and qualifications, with UVA benefits.

To Apply:

This position will remain open until filled, with a proposed start of February 2022.

Please apply through UVA Workday by searching “Pandemic Science Project Manager.” Complete an application by attaching your CV/resume and cover letter. Please note, all documents can be loaded into the resume submission field. Internal applicants must apply through their UVA Workday profile. For questions related to the position may be directed to Savanna Galambos, Special Assistant for Administrative Affairs, skh7b@virginia.edu. Questions regarding the application process should be directed to Daniel Strong, Senior Recruiter, das6zb@virginia.edu.

This is an Exempt level, benefit-eligible position. All roles within the institute are restricted positions and are dependent upon project need, availability of funding, and performance.

The University will perform background checks on all new hires prior to employment.  This position also requires an Education Verification (FSAKA).


Posted: 2021-12-14 Expires: 2022-01-28

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Pandemic Science Program Manager

Biocomplexity Institute and Initiative
Charlottesville, Virginia 22911

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