Job Responsibilities:
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1.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Provides a variety of administrative support functions for the office and region.\u0026nbsp; Enters data for new projects and change orders into the accounting system. |
2.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Processes invoicing and purchase orders for different lines of business (e.g. Security, Healthcare Technologies, Fire and/or Security projects).\u0026nbsp; May process purchase orders for subcontractor timesheets. |
3.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Attends weekly planning sessions; conducts weekly service paperwork reconciliation; may perform weekly timesheet data entry. |
4.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; May request certificates of insurance and new vendor setups. |
5.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Coordinates a variety of office support duties which may include:\u0026nbsp; ordering supplies for office copiers/printers, break rooms and restrooms, delivering recyclables to recycling centers, caring for plants in the office, etc. |
6.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; May assist with HR office duties such as providing new colleagues with an orientation to the office and reviewing paperwork prior to submitting to the corporate office. |
7.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; May coordinate special events for the office (e.g. Convergint Day, monthly birthday cake day, Halloween, Thanksgiving and Christmas, etc.) |
8.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; Handles any unusual or unique office tasks requested by the manager or others (e.g. research for a new copier, licensing details, report details etc.) |
9.\u0026nbsp;\u0026nbsp;\u0026nbsp;\u0026nbsp; May establish and maintain a customer satisfaction follow up and call back procedure and provide senior management with appropriate feedback.\u0026nbsp; May assist with customer satisfaction surveys. |
10.\u0026nbsp; May be responsible for maintaining and registering the office and colleagues in industry state licensing programs. |
11.\u0026nbsp; Performs other duties and responsibilities as requested or required. |
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Job Skills Requirements:\u0026nbsp;
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Education Requirements:
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Experience Requirements:
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Physical Demands:\u0026nbsp;
While performing the duties of this job, the colleague is frequently required to sit, stand, walk, talk or hear; uses hands to finger, handle, or touch objects or controls.\u0026nbsp; On occasion, the colleague may be required to stoop, bend or reach above the shoulders.\u0026nbsp; The colleague may occasionally lift, push, or pull up to 25 pounds.\u0026nbsp; Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
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Work Environment:\u0026nbsp;
The position is office-based with occasional visits to work sites accompanying technicians.
Convergint is a global, service-based systems integrator whose top priority is service in every way – service to customers, colleagues, and community. Delivering value through unparalleled customer service and operational excellence has been foundational at Convergint. Our promise, and our number one objective, is to be our customers’ best service provider.
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