7 days old

Project Coordinator

Wellforce
Burlington, Massachusetts 01803
  • Job Type
    Employee
  • Job Status
    Full Time
  • Shift
    1st Shift
Under general supervision, the Project Coordinator ensures continuous, efficient and smooth operation amongst the project managers and the project team.  The position accomplishes these tasks, in part, by assisting project managers, supporting the scheduling and management of project meetings, supporting the development and delivery of presentation materials, placing purchase orders, and maintaining an up to date project document online storage system. Performs advanced secretarial duties for the Project Director and Program Director.  Handles matters of a routine nature to conserve project leadership’s time.

Duties & Responsibilities:
 
  • Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards
  • Independently handles all routine correspondences and may have access to confidential information at the highest level
  • Coordinates and provides administrative support for project managers and project director
  • Acts as lead for the project team office receptionist
  • Schedules and coordinates meetings and facilities, which may include travel and lodging arrangements for staff and vendors
  • Supports project managers in the development of presentation materials, communication and meeting minutes
  • Enhances professional growth and development through participation in educational programs, current literature, small project tasks, and application testing
  • Maintains appropriate documentation in accordance with established hospital policy
  • Supports the budget management process, including handling expense for reimbursement processing, when necessary
  • Acts as a network and telephone coordinator, keeping up to date with network changes, implementations and attending training sessions
  • Coordinates the assignment and set up of new staff, processing network request forms, passwords and ordering and setup of new equipment
  • Processes hospital forms including, but not limited to: employee action form, purchase requisition, request for payment, and petty cash
  • Communicates equipment problems beyond the scope of departmental repair to the Infrastructure tea
  • Supports the contracting process for new software, professional services, and equipment as needed at the request of the project managers.  

 

 

Requirements

Experience:

  • Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols
  • Good organizational and communication skills, both verbal and written
  • Advanced computer skills.  Windows (Word, Excel, PowerPoint, Teams), e-mail, zoom (or other video conferencing tools) and the ability to navigate through hospital-based computer systems
  • Ability to read, write and spell in English to ensure accurate message taking
  • Excellent customer service and interpersonal skills are required in an ever-changing environment
  • Adaptability skills necessary with the ability to work under pressure

Education:

  • Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols
  • Good organizational and communication skills, both verbal and written
  • Advanced computer skills.  Windows (Word, Excel, PowerPoint, Teams), e-mail, zoom (or other video conferencing tools) and the ability to navigate through hospital-based computer systems
  • Ability to read, write and spell in English to ensure accurate message taking
  • Excellent customer service and interpersonal skills are required in an ever-changing environment
  • Adaptability skills necessary with the ability to work under pressure

Categories

Posted: 2021-02-18 Expires: 2021-04-04

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Project Coordinator

Wellforce
Burlington, Massachusetts 01803

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