1+ months

Project Coordinator

MxD
Chicagao, Illinois 60642
  • Job Type
    Employee
  • Job Status
    Full Time
  • Shift
    1st Shift

Do you want to be a part of something innovative, relevant, intellectually stimulating and has a meaning impact?  Come join our rapidly growing MxD team as we strive to increase the U.S. global competitiveness in manufacturing.

+ About MxD

MxD is a nonprofit partnering with the federal government, industry and academia to help U.S. manufacturers digitize their operations, become more cyber secure, upskill their workforce, and train the next generation of workers.  To achieve our mission, MxD works hard but also plays hard, which is evident through our flexible work and unlimited responsible paid time-off programs.  Diversity is equally key and integral to our culture, as different backgrounds, thoughts, and ideas are critical to our success, both for our members and our staff.

+ Position Overview

MxD is seeking a detail-oriented Operations Associate / Project Coordinator to join MxD’s Project Management Office (PMO). The PMO team is responsible for developing and leading projects in the areas of Industry 4.0, Supply Chain, Digital Twins, Future Factory, Systems Integration, and Cybersecurity to help America’s factories tackle grand challenges.  A successful candidate will be a self-starter who thrives in a fast-paced environment. You will provide general administrative support to multiple project managers including coordinating project documentation, organizing meetings, and ensuring all project information is accurate and up to date. This role is integral to the PMO in order to ensure consistent administration of processes and improve the integrity and quality control of project information. You will report to the Manager, Projects and Process.

+ Position Responsibilities

  • Coordinate project documentation for a portfolio of projects
  • Develop, implement, and improve standard operating procedures for a variety of project processes
  • Update project statuses in Monday.com
  • Collaborate with project managers and External Relations to develop monthly newsletter content
  • Coordinate monthly project calls and project presentations
  • Manage calendar and coordinate scheduling for the PMO
  • Build cross-functional relationships with internal and external stakeholders
  • Other duties, as assigned

+ Position Requirements

  • Associates or Bachelor’s degree required
  • One to two years of operations, project coordination, or process experience
  • Proficient with MS Office; familiar with Monday.com, MS Teams, HubSpot (or other CRM)
  • Experience in a fast-paced environment; research, engineering, product development, and/or manufacturing experience is a plus
  • Strong ability to prioritize and follow up on multiple priorities
  • Detail-oriented, process and documentation focused
  • Strong interpersonal, collaborative and communication skills
  • Excellent analytical and problem-solving skills
  • Must be able to work onsite at least one day a week and on an as-needed basis for other onsite events
  • All MxD employees must be fully vaccinated against COVID-19 or provide a religious or medical exemption

How to Apply

Apply online at mxdusa.org/careers by clicking on the link to the position posting and submitting your resume with a cover letter explaining why you would be a great fit for this role and MxD. Tip: Meeting the qualifications is important, but a great cover letter will set you apart!

Work with Us

  • MxD is a lean, results-oriented, collaborative 501(c)(3) tech nonprofit. The team is hard-working, mission-driven, flexible, and works with a sense of urgency. We hire tech-savvy, committed, self-starters who can think outside the box, and have a strong capacity to learn and adapt to the needs of the organization and roll through both skill and grit. All-star employees excel without the help of administrative support, and don’t mind rolling up their sleeves and getting their hands dirty (figuratively!). Additionally, people who love to solve problems, no matter how big or small, find they are a good fit for MxD.
  • Our state-of-the-art facility, located on Goose Island in Chicago (just north of downtown), features a manufacturing floor, several infrastructure testbeds, and a bustling open-office environment. MxD is a collaborative space, hosting many events for our partners and other prestigious organizations, so being able to engage with staff and visitors in a professional, helpful manner is a must.
  • MxD is a 10-minute walk from the North and Clybourn Red Line stop, a 20-minute walk from the Division Blue Line stop, and accessible by a variety of other public transit options; additionally, we have free parking available for employees.

Flexible Work Policy

  • MxD recognizes the importance of providing flexibility for employees to balance work responsibilities with personal obligations and commitments. Specific feasibility of Flexible Work Arrangements is determined by specific roles and supervisors.

Anti-Discrimination Policy and Commitment to Diversity

  • MxD is proud to be an equal opportunity employer, committed to creating a diverse environment in our workplace, our communities, and within the tech industry. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, disability status, economic circumstance, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
  • Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor H1B visas currently.

Requirements

 Position Requirements

  • Associates or Bachelor’s degree required
  • One to two years of operations, project coordination, or process experience
  • Proficient with MS Office; familiar with Monday.com, MS Teams, HubSpot (or other CRM)
  • Experience in a fast-paced environment; research, engineering, product development, and/or manufacturing experience is a plus
  • Strong ability to prioritize and follow up on multiple priorities
  • Detail-oriented, process and documentation focused
  • Strong interpersonal, collaborative and communication skills
  • Excellent analytical and problem-solving skills
  • Must be able to work onsite at least one day a week and on an as-needed basis for other onsite events
  • All MxD employees must be fully vaccinated against COVID-19 or provide a religious or medical exemption

Categories

Posted: 2022-06-03 Expires: 2022-07-19

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Project Coordinator

MxD
Chicagao, Illinois 60642

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