1+ months

Project Coordinator

Mainstreet Credit Union Limited
Strathroy (hybrid), Ontario N7G 1Y4

Job Function:

The Project Coordinator will work collaboratively with the Director, Project Management in all aspects of managing organizational projects. This involves:

  • Building & maintaining project plans and, tracking work progress
  • Supporting the resolution of project related issues; organizing, facilitating, documenting and participating in stakeholder meetings as well as following up on meeting outcomes/takeaways as necessary
  • Producing detailed project documentation and artifacts in a timely manner

The incumbent will contribute to the successful implementation of organizational projects assigned by manager; manage projects from initiation to closure in collaboration with manager and project team(s).


Duties & Responsibilities:

  • Contribute to project reporting, through the provision of clear and timely details for weekly/quarterly and year-end reporting, dashboards and other deliverables as deemed required.
  • Assist in identifying and developing automation in support of project management methodology – help identify and build out planning software, with focus on both task-level and dashboard reporting requirements
  • Contribute to the creation and distribution of project-related presentation materials (including kickoffs, etc.)
  • Perform business analysis through the facilitation of business requirements and the creation of process/workflow charts and diagrams as required, in collaboration with manager and subject matter experts
  • Organize and facilitate project meetings, including the detailed documentation of discussions (meeting minutes), risks, issues, decisions and action items as required
  • Create and maintain project templates as required
  • Work closely with all members of the project team to coordinate activities, involving Director, Project Management as required
  • Support effective change management in collaboration with project team
  • Work closely and collaboratively with external vendors to ensure work moves towards defined goals in timely manner (ensure coordination with vendors)
  • Develop plans in project planning software; communicate plan changes and status to stakeholders & resources in a timely manner
  • Involvement in project post-mortem facilitation and success measurement, support successful transition of project to business-as-usual (BAU) state
  • Demonstrated focus on continuous improvement; identify opportunities for increased efficiency, provide support and contribute to evolving project management methodology
  • Escalate issues to Director, Project Management as required and in a timely manner, with focus on solutions (risks, resources, blockers, constraints, issues, etc.)
  • Perform other duties as assigned


  • Post-secondary education in a related field or equivalent work experience
  • Certified Associate in Project Management (CAPM) or Project Management Professional (PMP) designation or working towards an asset
  • Three years’ plus of experience as a Project Coordinator or similar role (experience in business analysis an asset)
  • Experience supporting Project Managers in the delivery of transformative projects (including digital)
  • Experience working on enterprise level projects, collaborating and engaging project stakeholders across functions in the org
  • Exceptionally developed verbal, written and presentation skills with the ability to respond in a clear, concise and professional manner with all levels of the organization
  • Experience with agile principles and methodology preferred but not required, experience with varying methodologies would be beneficial
  • Detail oriented, with strong follow up and follow through, identify and promptly communicate key decisions and action items.
  • Flexible and adaptable; able to work effectively in ambiguous or stressful situations, escalating when required
  • Self-starter with demonstrated ability to prioritize and manage time well on tight deadlines
  • Ability to work effectively both independently and as part of a team in a collaborative nature
  • Competency in Microsoft applications including Word, Teams, Excel, PPT and Outlook

Salary Details

Salary posted is in Canadian dollars.

Commensurate with experience.



  • Banking / Finance
Posted: 2022-10-25 Expires: 2022-12-09

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Project Coordinator

Mainstreet Credit Union Limited
Strathroy (hybrid), Ontario N7G 1Y4

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