25 days old

Project Manager

Institute of Food Technologists
Chicago, Illinois 60607


The Project Manager is a generalist with the ability to manage a variety of both digital and analog projects simultaneously. They will primarily service the Knowledge & Learning Experiences (KLE) and Science & Policy (SPI) teams with some broader organizational support when necessary. The Project Manager will take ownership of projects and collaborate/delegate amongst project teams.

They will understand the critical role that relationships and communications play in a successful project and be very adept at these skills. The Project Manager maintains the trust of diverse, multi-functional project teams and fosters an environment of continuous collaboration, teamwork, and cooperation.

Essential Responsibilities

Project Management


  • Develop project plans, workflows, and timelines.
  • Contribute to project budgets and resource requirements.
  • Assist in the development of project scopes.


  • Document processes and workflows as appropriate.
  • Recommend and manage implementation of process efficiencies throughout the organization.
  • Foster teamwork and collaboration among internal/external teams and vendors.
  • Assign and schedule project tasks.
  • Monitor project team workload, working on task prioritization and workload management.
  • Track project progress against scope, raising issues to stakeholders when scope, timeline, or budget are at risk.
  • Report project progress status to stakeholders and executives.
  • Monitor project for issues and recommend creative solutions.
  • Collaborate with department leads, executives, volunteers, and staff to ensure effective and efficient program delivery.
  • Manage key Science & Policy (SPI) events with coordination, logistics and communications in support of the SPI needs and commitments.
  • Interface with key external stakeholders, subject matter experts, sponsors, speakers, or partners.
  • Schedule and lead project meetings, draft agendas and notes, ensure follow up.
  • Support IFT financial and budgetary standards through appropriate use of resources and maintaining budget integrity throughout the project.
  • Coordinate vendor contract negotiation and vendor management.
  • Assist in conducting market research including market sizing, identifying potential competitors or vendors to assist in new product design.

Quality Assurance

  • Support quality assurance and testing.
  • Proactively identify and mitigate project risk, and expeditiously resolve project issue
  • Provide ongoing project feedback and improvement recommendations to key stakeholders.
  • Conduct regular retrospectives and check-ins.
  • Conduct follow-up activities and engage appropriate resources as needed.

This is not meant to be a complete or comprehensive list as responsibilities may change; other duties, responsibilities and activities may be assigned at any time.



Experience Requirements

  • Bachelor’s degree or higher in a related field or equivalent experience
  • PMP or equivalent experience highly preferred
  • 3+ years’ experience in project management roles
  • Strategic planning, risk management and change management
  • Experience interacting with and communicating to higher levels of management
  • Familiarity with agile/scrum, waterfall, and lean practices and an understanding of when an approach is appropriate
  • Some development experience or experience with coordinating work for development teams
  • Experience with product development life cycle
  • Familiarity with cloud-based computing systems
  • Intermediate proficiency in Microsoft Office365 Suite of products
  • Proficient with project management software tools (Project, Wrike, SmartSheet, Basecamp, Asana, Monday)
  • Experience in these areas a plus:
    • Account Management Systems (AMS)
    • Membership-based nonprofit associations
    • Scientific organizations or traceability

Competency Requirements

  • Strong analytic and organizational skills
  • Creative problem solving and process/project management approaches
  • Great attention to detail
  • Highly organized and capable of managing multiple projects of varying sizes at the same time
  • Proactive project ownership
  • Able to accommodate critical periods of a project timeline
  • Highly effective communicator across media and amongst different audiences & stakeholders
  • Collaborative team leader and relationship builder
  • Effective negotiation and conflict resolution skills


Manager Skill Requirements

  • Manage projects, processes, and/or people to accomplish personal, departmental, and organizational goals
  • Improve customer service experience, create engaged customers and facilitate organic growth; take ownership of customer issues and follow problems through to resolution
  • Display team player mentality; maintain collaborative relationships within and across departments
  • Display a proactive spirit; continuously offer solutions to challenges/issues and provide suggestions for improvement
  • Reason effectively and come to logical conclusions as one type of analysis for problem solving
  • Support IFT financial and budgetary standards through appropriate use of resources
  • Maintain a presence and passion for the role & organization while at work


Essential Work Conditions

  • Travel 5% including the ability to occasionally attend evening, weekend and overnight meetings
  • Physical demands
    • Sitting for extended periods of time and may involve walking or standing for brief periods of time.
    • Ability to exert up to 10 lbs. of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.
    • Use of hands and fingers to operate a computer keyboard, mouse, and handling of other office equipment
    • Specific vision abilities required by this job include close vision requirements due to computer work

IFT strives to create a world where Diversity & Inclusion are universally valued as essential to advancing the science of food and providing a safe, nutritious, and sustainable food supply for everyone. Leveraging Diversity and Inclusion are key to IFT’s Mission by attracting and serving a diverse population of members, food science professionals, and staff by embracing a culture of inclusion. 






Posted: 2021-06-28 Expires: 2021-08-12

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Project Manager

Institute of Food Technologists
Chicago, Illinois 60607

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