1+ months

Project Manager, Facility Infrastructure

City of Richmond Hill
Richmond Hill , Ontario L4B 3P4
  • Job Type
  • Job Status
    Full Time
Posting Id 2044
Department Planning and Infrastructure Department
Division Facility Management
Rate of Pay $112,290.00 -$130,249.00 Annual
Job Type Permanent Full Time
Replacement/New Position          New Hire
Posting Type Internal and External
Posting Date 04/24/2023 
Application Deadline 05/12/2023 


Position Summary

Reporting to a Division Manager, the Project Manager Facility Infrastructure will provide strong leadership and expert guidance to staff by following the City's core values of Care, Collaboration, Courage, and Service. You will be responsible for administering the delivery of capital infrastructure projects throughout all phases including initiation, detailed design, construction/contract administration and project close-out by leading a project team comprised of internal staff, retained consultants and contractors. These projects are to be executed in accordance with the Department's PMO processes, procedures and methodologies.

Key Duties and Responsibilities


  • Project initiation including engaging with stakeholders to establish project scope and requirements to ensure the project is aligned and does not conflict with any relevant City programs, policies, by-laws and Master Plans.
  • Thoroughly review available project background information and historic data to properly scope out project requirements and prepare a detailed Terms of Reference, establish Capital budgets, scheduling and project prioritization
  • Lead schematic design phase by, managing and directing a multi-disciplinary project team comprised of internal and external engineering/architectural professionals throughout the preliminary and detailed design stage of each capital project to ensure design is completed and delivered on-time, within scope and budget
  • Prepare and review all required engineering calculations, design sheets and reports to ensure they are correct and meet prescribed design criteria
  • For designs completed internally by in-house staff, the PM is required to ensure compliance with all applicable codes, standards, regulations, bylaws and where necessary review with authorities having jurisdiction.
  • Ensure all required permits and regulatory approvals are obtained from external regional, provincial and federal government agencies and ensure all comments are adequately addressed and all required permits and approvals are in place to meet prescribed project requirements
  • Lead detailed design phase including preparation and review of all construction documents including schedules, drawings, detailed specifications, bidding information and bid forms to ensure a concisely written contract document that is clear and concise and with no errors or omissions to reduce the risk to the organization with respect to claims during construction and financial impacts to the City
  • Required proficiency in and abiding by the City's Purchasing and Financial Control Bylaws, including familiarity with various contract types.
  • Provide technical support to City Financial Services and Procurement Division and respond to all procurement questions and request for clarifications during the tendering period and prepare any associated addendums that need to be issued during the tendering period
  • Responsible for contract negotiations, Procurement meetings, and award documentation including staff reports, background reports, and obtain all necessary approvals as per the City's By-laws
  • Responsible for responding to all Councillor, internal staff and resident inquiries and resolution of all complaints that are escalated during any project phase
  • Act as the contract administrator on behalf of the City during construction until the completion of the project
  • Responsible for monitoring and managing project scope, schedule, budget, and quality assurance activities
  • Manage all project close-out activities including commissioning of complete work, training for maintenance staff and other applicable stakeholders, and finalization/collection of all closeout documentation
  • Responsible for ensuring all work is completed, that all PMO processes have been executed and that the project completion is recognized by all stakeholders.   


Education and Experience

  • Degree in Engineering or Architecture
  • P.Eng. or Licensed Architect (OAA) is required
  • Project Management Professional (PMP) is an asset
  • 7 years progressive experience

Required Skills/Knowledge

  • Knowledge of detailed design, constructability and construction field experience
  • Proficiency in Microsoft Office Suite applications
  • Experience with SAP Enterprise Resource Planning software, IBM Maximo, AutoCAD, Life Cycle Planning software(VFA Facility Capital Planning) is an asset
  • Must have excellent conceptual, interpersonal, presentation, time management, facilitation, communication, and negotiation skills
  • Well organized, independent and highly-motivated, with the ability to handle multiple job responsibilities, set priorities, problem solve and work with all levels of staff while appreciating the responsibility of meeting prescribed and conflicting deadlines
  • Extensive technical knowledge, and understanding of constructability
  • Knowledge of project management methodologies
  • Understanding of the design and construction processes within the architectural, engineering and construction fields
  • Knowledge of construction methods, materials and supplier products and their respective cost and benefits
  • Proven interpersonal skills to foster and maintain cooperative working relationships with a variety of internal stakeholders, demonstrating high proficiency in conflict resolution skills
  • Must possess a valid Ontario Class "G" Driver's License, and have access to a vehicle for use on corporate business (mileage compensated) and will be required to provide proof of vehicle insurance upon hire
  • Manages organizational change through strong leadership and communication skills
  • Demonstrates and encourages perseverance and resilience in difficult times
  • Demonstrates strong written and verbal communication skills
  • Encourages innovative thinking and new ideas
  • Proven ability to oversee and track budgets
  • Demonstrates and encourages excellent listening skills and different points of view
  • Ensures that objectives and accountabilities are clearly communicated within the department
  • Empowers staff to support a culture of learning, mentoring, and sharing
  • Office Environment with occasional construction site visits, limited physical effort required.
  • Demonstrate the City’s corporate values of care, collaboration, courage and service

Leadership Competencies

  • Demonstrates personal leadership
  • Builds people and culture
  • Cultivates open communication
  • Shapes the future
  • Navigates and leads through complexity and change

We thank all candidates for their interest, however, only those under consideration will be contacted.

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.


Posted: 2023-04-24 Expires: 2023-06-08

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Project Manager, Facility Infrastructure

City of Richmond Hill
Richmond Hill , Ontario L4B 3P4

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