1+ months

Project Manager

Colorado State University
Fort Collins, Colorado

Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/.

In addition to robust medical benefit options CSU is proud to offer academic privileges to help with the cost of tuition for you and your eligible family members.

* Summer Camps for Kids

* Regional discounts to stores and services

* Family, Couple, and Individual Therapy

* Student Rec Center Access

Please visit https://commitmenttocampus.colostate.edu/ for complete list


All applications must be submitted and fully completed via (https://jobs.colostate.edu/postings/102137) to be considered. Please do not send any documents via email response.

Work Unit

Housing & Dining Services (HDS) is a multifaceted auxiliary organization responsible for management of on-campus housing facilities, residential dining, conferences, and the CSU Mountain Campus. Other areas within HDS include the Ram Card, communications, sustainability, facilities, human resources, technology services, workplace education and business services. Approximately 450 full-time staff and 1,700 hourly and student staff serve the nearly 8,000 students who live on campus, in addition to other campus and community guests. Our priority is providing our residents and guests with safe living environments, quality dining, and exceptional out of classroom experiences. We accomplish this through sound fiscal and operational management strategies, and an emphasis on the development of programs and services that are designed to enhance personal growth and global engagement. Staff are expected to uphold our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation, stewardship, and to support the CSU Principles of Community.


Housing & Dining Facilities is a work unit within Housing and Dining Services which provides care and stewardship for the 2.5+ million square feet of CSU’s living centers and dining facilities. We are a customer-first service organization, delivering a variety of services including skilled labor, environmental services, warehousing, movable assets, renovation and construction oversight, and all associated facilities management functions. We are committed to our students, staff, and the CSU community. We Facilitate Success.


Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all of the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational and outdoor opportunities.


Position Summary

This position’s purpose is to define, plan, manage, and execute construction projects focused on meeting the mission and vision of HDS and the University; creating the optimal living and learning environment that supports student success. This position acts as a project manager and Owner’s Representative for HDS within HDS Facilities. This position is responsible for project planning, management, and execution starting at the program plan level. They manage and supervise the entire project team, tasks, scope, budget, and schedule from preliminary project planning phase through post-occupancy. Projects are conducted simultaneously and may include efforts such as program plan development, renovations and remodels, deferred maintenance, new construction, and capital development. Projects will cover a wide variety of design and construction disciplines including civil, architectural, structural, mechanical, electrical, plumbing, security/access control, and landscape.


Work includes project management duties and responsibilities defined within the following project phases: Project Planning, Design, Procurement & Bidding, Construction, Close-Out, Post-Construction, and Process Improvement for projects ranging in scope and complexity from $100,000 to $10M.


Essential Job Duties


Project Planning Phase:

  • Develop the project justification or business case for the project based on knowledge of the mission, vision, and values of HDS and the University;
  • Perform analysis and research accordingly to provide data in support of the project justification.
  • Utilize technical expertise, contextual knowledge and previous project experiences to determine the appropriate solution to the problem and define the scope of work.
  • Strategize how design, construction, and procurement elements of the project should be delivered. This includes considering various project delivery methods, contracting strategies, and project phasing.
  • Determine the stakeholders that are involved with the project based on the scope of work;
  • Consults with each stakeholder to formulate strategies for who should be performing each piece of work based on schedule, resource availability and other unique project constraints.
  • Develops project strategies aligned with funding sources, and the timing of funding, which will also require phasing the work to coincide. On projects with multiple funding sources, this position must track resources and changes to the appropriate funding source.
  • Identifies and analyzes constraints, risks, and critical factors related to each specific project.
  • Determines mitigation strategies to eliminate or reduce certain risks and further informs project scope and strategy logistics.
  • Develops project and funding proposals and presents them to the HDS organization.

Design Phase:

  • Present program and/or project requirements to design teams.
  • Negotiate user group needs and wants with project goals and objectives, mandatory laws, regulations, codes, and standards through the design process to develop project scope.
  • Ensure appropriate communication and collaboration among all project stakeholders.
  • Investigate project site and review facilities to determine special project needs.
  • Provide environmental hazard review of projects and design remediation requirements, as needed.
  • Review progress submittals at various levels of design (SD, DD, CD) for quality assurance; compliance with applicable codes, standards, and regulations; and suitability for bidding.
  • Direct changes throughout the design process as needed to ensure compliance with the defined project scope.
  • Coordinate approval of design milestones with all appropriate stakeholders.

Procurement & Bidding:

  • Write consultant scope of work and solicit proposals according to the applicable processes and procedures for the work.
  • Interview and select professional consultants including architects, engineers, specialty consultants, and other sub-consultants to deliver specific scope of the project.
  • Negotiate contract terms and approve issuance of design and consultant contracts.
  • Develop bid strategies depending upon complexity of project, budgetary constraints, funding type, and/or critical milestones including prequalification and scope alternatives considering scope or work, project schedule, and funding.
  • Coordinate the following deliverables and processes for bidding with CSU Purchasing Office, and in compliance with University and State procurement policy and procedure; Develop bid schedules and documents; Initiate bid advertisements; conduct mandatory site inspections and answer questions during bidding period.
  • Ensure bids are reviewed and verified for accuracy, completeness, and in compliance with bid documents.
  • Attend bid openings and approve issuance of Notice of Award, contract, and Notice to Proceed.
  • Abide by University policy and procedure, State statues and regulatory requirements in bidding strategies.
  • Verify bids are within budget, and if not, revise the scope of work through “value engineering” with design teams and clients, then negotiate revised price with contractors.
  • Verify that contractors are pre-qualified, and the appropriate obligations are met including expertise and availability to meet schedule.

Construction Phase:

  • Administer contract agreements with architects, engineers, consultants, and contractors.
  • Conduct pre-construction conferences to communicate University and HDS policies and confirm that construction plans are coordinated within the University.
  • Resolves the physical and scheduling constraints that occur between University operations and other construction projects.
  • Review and ensure Schedule of Values, sub-contractor lists, construction submittals, shop drawings and construction schedules meet project requirements.
  • Monitor construction progress, attend weekly site meetings and inspections, and verify construction is in accordance with contract documents.
  • Coordinate construction work around University activities to minimize negative impacts to HDS and University operations.
  • Collaborate with clients, occupant representatives, user groups, utilities, trade shops and other project stakeholders to ensure the prompt completion of projects.
  • Administer policies, procedures, statues, rules, regulations, and applicable codes and inspections.
  • Resolve disputes, discrepancies, and interpret disagreements when they arise among the project team.
  • Balances various stakeholder and project-driven needs to guide changes to the project while maintaining intent, scope and budget based on professional experience, research of precedent and standards, needs analysis, effective listening and clear communication of complicated issues and interactions.
  • Authorize payment of contractor’s pay application after review of project progress and quality of workmanship and verify and maintain project retainage.
  • Track progress and changes to scope, schedule and budget within a formal project management process.
  • Present project updates to HDS Facilities upper management.


  • Coordinate, conduct, and validate project close-out of final punch list, testing, and verification of building and building systems.
  • Coordinate Owner training on various new systems.
  • Receive project record documentation and ensure compliance according to requested formats and content including warranties, as-built drawings, O&M manuals, specifications, owner stock, etc.
  • Coordinate Owner move-in, including all furniture, access control, equipment, and misc. items needed to operate within the project.
  • Ensure all contracts and invoice balances are paid.
  • Gather any issued key sets to third parties and return to HDS.



  • Schedule and conduct 6-month and 11-month inspections with the project team.
  • Coordinate with contractors any post-construction work within warranty periods.
  • Verify all items are addressed and completed in a timely manner.
  • Archive project record documentation.
  • Initiate preventative maintenance items with University personnel.

Process Improvement:

  • Maintains a working knowledge of contracts, change orders, accounting, scheduling, estimating, hazardous materials, safety regulations, building code and current computer software programs.
  • Review and update departmental Construction and Maintenance program plans according to progress made and changes to future direction.
  • Review existing contracts, HDS and University design and technical standards, and the HDS Facilities Project Management Team business plan.
  • Recommend and implement agreed upon changes to improve communication, practices, processes and procedures, training and coordination with other departments and University partners.



Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Special Requirements/Other - • May be required to work outside of regular business hours to meet University need


CSU is an EO/EA/AA employer


Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department's commitment to diversity and inclusion.




Required Qualifications

  • High School Diploma (or GED)
  • 5 years of related work experience in one of the following roles relating to construction; Project Manager, Project Superintendent, Project Engineer, Owner’ Representative, or similar role
  • 2 years of experience working in a lead role supervising others.
  • Must have a valid driver’s license, the ability to obtain a driver’s license, or access to a licensed driver by the employment start date.


Preferred Job Qualifications

  • Bachelor’s degree
  • Experience as an Owner’s Representative in Higher Education environment.
  • IBC Education and/or certification
  • PMP Certification



Posted: 2022-04-06 Expires: 2022-05-21

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Project Manager

Colorado State University
Fort Collins, Colorado

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