Project Manager - Military Advanced Surgical Training (MAST) Program

POSITION SUMMARY

The Project Manager is accountable for the management and oversight of the association’s Military Advanced Surgical Training Program (MAST). This program is a federally funded program in partnership with the Henry M Jackson Foundation for the Advancement of Military Medicine and the Uniformed Services University of Health Sciences. The program seeks to enhance military surgeon skills, improve military surgeon retention through critically needed and focused surgical education.

Duties will include preparing annual grant request, planning, and allocating resources, preparing budgets, managing all program elements, data analytics, monitoring progress, preparing quarterly and annual grant reconciliations along with keeping stakeholders informed throughout the project lifecycle.

In addition, the Project Manager will collaborate with the Data Research Analyst on other research related programs.

Why work for AANA?

• Flexible hours
• Competitive time off with special two weeks off at the end of the year!
• Lifestyle Spending Account to encourage health and wellness
• Hybrid work environment
• Excellent medical coverage
• Generous 401k contribution
• High-energy and fun team-focused work setting
• Plus many other great benefits!

AANA is an exciting and fast-paced place to work that offers a competitive salary and a comprehensive benefits package that is the best in the industry. In 2022 AANA was named as one of the Best and Brightest Companies to Work for in the Chicagoland area!

Learn more about AANA and see the full job description at www.aana.org/hiring.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Develop SOP’s for the MAST program.
• Develop overall project timeline for each of the MAST initiatives.
• Assist MAST Committee in the development of the annual program “ask”.
• Oversee the execution of the annual subaward (prepare SOW, Budget Justification, and other contract documents) working in conjunction with the Henry Jackson Foundation (HJS).
• Develop annual work plans and budgets for each MAST initiative.
• Work with SOMOS to identify and recruit participants for annual programs.
• Manage and monitor staff billing and other expenses related to the MAST grants.
• Reconcile billing for each program to ensure timely reimbursement from the HJF.
• Develop and execute the annual MAST Summit working in conjunction with the Meetings and Research teams.
• Develop annual program analytics.
• Serve as the staff liaison to the MAST Committee. Responsibilities include, scheduling meetings, developing agendas and PPT presentations, minutes and other duties as assigned by the Committee Chair.
• Work with the Research Data Analyst to develop annual data reporting.
• Assist lobbyist as requested.
• Manage other research projects as assigned.
• Perform other duties as assigned by the Chief Executive Officer and/or supervisor.

KNOWLEDGE SKILLS AND ABILITIES

• Ability to manage multiple projects.
• Strong analytical skills.
• Effective communication skills.
• Excellent project management and critical thinking skills.
• Exceptional customer service skills.
• Ability to work as part of a team.
• Strong presentation skills.
• Ability to manage multiple projects, budgets, and resources simultaneously.

EXPERIENCE AND EDUCATION

• Bachelor’s degree.
• Familiarity with government grant program and grant writing.
• Minimum 3-5 years proven experience managing a broad range of projects.
• Project Management certification a plus.

 PHYSICAL DEMANDS

Nature of work requires ability to operate standard office equipment. Requires ability to communicate and exchange information, collect, compile, and prepare work documents, set-up and maintain work files.

WORKING CONDITIONS

Work is performed in a general office setting (combination of remote and in-office work). Position requires availability for extended hours plus non-traditional hours to perform job duties. Some day and overnight travel.