4 days old

Project Manager

City of Tulare
Tulare, California 93274
RECRUITMENT OVERVIEW - OPEN UNTIL FILLED:

The City of Tulare is currently recruiting to fill the position of Project Manager. This job posting is “open until filled” which means it will remain open until the Department has sufficient applicants to interview.  This posting will be closed when a sufficient pool of applications are received for consideration and/or a candidate is selected.
 
We are currently recruiting to fill one immediate vacancy and an eligible list will also be established to fill future vacancies in this classification for a period of up to six months.  

 

The City of Tulare is a vibrant and steadily growing community with a population of 67,834, is located in the heart of California’s Central Valley.  The City provides a full-range of services to our citizens.  The organization, staffed with 368 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community.  
 
To be considered for this career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills.  
 
In addition to submitting a detailed application, applicants are required to respond to the supplemental questions associated with the application.  Responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities.  Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions.
 
If you meet the minimum qualifications for the position you will be invited to advance to the interview phase.  
 
POSITION OVERVIEW
 
Under general supervision, assists in planning, coordinating, and managing  a wide variety of significant City projects and assist other less experienced City employees in the management of other City projects; acts as liaison for the City with a variety of private, public, and community organizations, consultants, contractors, the public, grantors ,and regulatory agencies; performs advanced-level professional  project management ; conducts studies and develops recommendations for action and policies and procedures; provides professional assistance to City management staff in areas of expertise; coordinates application and development of the City of Tulare project management system; performs related work as required.
 
SUPERVISION RECEIVED AND EXERCISED 
 
Receives general supervision from the City Manager.  Exercises general supervision over professional, technical, and clerical staff.
 
CLASS CHARACTERISTICS
 
This is a mid-management classification responsible for managing projects to an outcome within project scope and within both project budget and schedule, and for planning, organizing, reviewing, and evaluating staff assigned to the project management group and for instructing and assisting other City department staff in the management of projects.   Although not exhaustive, the list of projects types that will be managed include the following and are only illustrative: transportation system construction and improvement projects, facility construction and improvement projects, major studies projects, water system construction and improvement projects, sewer and wastewater treatment plant related construction and improvement projects and significant capital maintenance projects,  and other projects having a defined scope with a specific budget requiring schedule and project-risk management.  Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines.  This class is distinguished from other City positions in that it will focus on a series of discrete existing projects and future presently unspecified projects that must be accomplished in accordance with their scope, budget and schedule.
 
Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
  • Performs all matters of complex project management from project conception through project close-out to identify and neutralize or mitigate risks to accomplishing each project's scope within budget and on schedule.
  • Plans, organizes, assigns, and reviews the work of assigned staff in the project management group, including coordinating the scheduling of projects and assignments, monitoring and analyzing projects and programs, and conducts staff meetings and manages project budgets.
  • Trains designated staff in project management standards and skills pursuant to the Tulare Project Management System.
  • Monitors operations and activities of all City staff who are assigned as project managers; recommends improvements and modifications and prepares various reports on projects, programs, and activities; recommends and assists in the implementation of goals and objectives; implements policies and procedures.
  • Participates in the planning, development, coordination, and administration of street, water, sewer, wastewater treatment plant, buildings and facilities, major study and development services related projects; participates in the development of implementation schedules; participates in preparation of cost estimates for project activities.
  • Participates in the  acquisition, renovation, demolition, and disposition of real estate, rehabilitation, and tenant relocation as required by specific projects.
  • Confers with and informs members of the business community (i.e., developers, nonprofits, outside agency officials, project stakeholders) and the general public regarding City projects, policies, procedures, and standards, including establishing and maintaining effective working relationships.
  • Participates in the preparation and monitoring of the annual budget for the project management team and assists other departments in preparing project related budgets.
  • Manages State and Federal grant funding for grant compliance and cost accounting in connection with specific projects.
  • Oversees environmental reviews conducted by others and other special studies and contracts in connection with particular projects.
  • Develops and analyzes feasibility and funding options for specific projects.
  • Assists in preparing and processing grant applications; monitors and implements grant funding for City programs related to assigned projects , including preserving grant cost recovery eligibility  according to applicable grant regulations.
  • Evaluates funding sources, program revisions, and policy and procedure changes and updates.
  • Coordinates relations with the City's development services functions related to assigned projects.
  • Coordinates special projects, including special one-time studies, General Plan major amendments, and other discrete non-construction projects having a scope, fixed schedule and fixed budget.
  • Acts as the City's representative and liaison on relevant topics, including but not limited to, responding to questions and comments from the public in a courteous and timely manner; collaborating with involved parties to reach resolutions on identified issues; speaking in public and making public presentations.
  • Prepares a variety of written correspondence, reports, policies, procedures, ordinances, requests for proposal, agreements, and other written materials.
  • Prepares and presents oral and written project status reports to City Council and other City boards and commissions.
  • Receives, investigates, and responds to citizen complaints, inquiries and requests for services.
  • Maintains a variety of working and official files.
  • Direct the work of staff, interns, and/or volunteers on a project or day-to-day basis; trains staff in work procedures.
  • Performs other duties as assigned.
KNOWLEDGE OF:

  • Principles and practices of basic employee supervision, including work planning, assignment, review, and the training of staff in work procedures.
  • The techniques, principles, and methods described in the Project Management Body of Knowledge (PMBOK) ® published by the Project Management Institute.
  • Organization and function of public agencies, including the role of an Elected City Council and appointed boards and commissions.
  • Principals and practices of project management, construction techniques and methods as applicable to streets, roads, transportation system improvements and capital maintenance, and buildings and improvements projects.
  • Principles and practice of contract administration.
  • Project cost accounting and cost tracking.
  • Project scheduling techniques and an understanding of project critical path.
  • Principles and techniques of conducting analytical studies, evaluating alternatives, and making sound recommendations.
  • Applicable Federal, State, and local laws, codes, regulations, policies, guidelines, technical processes, and procedures related to a construction projects.
  • Public relations techniques and planning to avoid project impacts on surrounding property owners.
  • Principles and practices of public agency budget development and administration and sound financial management policies and procedures with an emphasis in project budget management.
  • Modern administrative practices and procedures, including the use of standard office equipment.
  • Principles and practices of data collection and report preparation.
  • Business arithmetic, financial, and statistical techniques.
  • Record keeping principles and procedures.
  • Computer applications related to the work, including word processing, database, and spreadsheet Applications.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.
  • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

ABILITY TO:

  • Manage complex projects and to lead project management teams on specific projects from conceptualization through project closeout.
  • Train, plan, organize, schedule, assign, and review the work of staff.
  • Organize, implement, and direct projects and activities.
  • Analyze, interpret, apply, and enforce Federal, State, and local policies, procedures, laws, regulations, and departmental policies and procedures.
  • Coordinate and oversee and manage specific project budgets and cost accounting.
  • Perform responsible professional project management support work with accuracy, speed, and minimal supervision.
  • Enforce necessary codes and regulations with firmness and tact.
  • Read and enforce prevailing wage schedules and veriy payrolls relating to construction projects.
  • Read, interpret, and understand plans, blueprints, and other architectural and engineering documents.
  • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
  • Develop, interpret, apply, and explain a wide variety of technical policies and procedures, and communicate difficult procedures and regulations to those encountered in the course of work.
  • Work with clients, building contractors, and financial institutions with firmness, tact, and diplomacy.
  • Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
  • Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
  • Prepare clear and effective reports, correspondence, policies, procedures, and other written material.
  • Make accurate arithmetic, financial, and statistical computations.
  • Effectively conduct meetings and make presentations to various groups.
  • Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action.
  • Research, analyze, and summarize data, and prepare, present, and maintain accurate and reliable reports containing findings and recommendations.
  • Organize, maintain, and update office database and records systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate modern office equipment including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Establish and maintain effective working relationships with those contacted in the course of the work.

Requirements

EDUCATION & EXPERIENCE: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in construction management, civil engineering, business administration,  or related field, and four (4) years of experience in construction or project management with demonstrated experience in project management of public projects. Certification by the Project Management Institute is helpful, but not required, to demonstrate possession of the range of knowledge of project management techniques and methods being sought.

LICENSES & CERTIFICATIONS:

Possession of, or ability to obtain, a valid Class C California driver's license.

Categories

Posted: 2021-11-22 Expires: 2022-01-06

Employment Trends

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Project Manager

City of Tulare
Tulare, California 93274

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast