30 days old

Proposal Coordinator

Centennial, CO 80112

The Proposal Coordinator will assist in developing high-quality proposals and coordinating the overall proposal effort, ensuring compliance with the Request for Proposal (RFP).\u0026nbsp;The Proposal Coordinator is responsible for responding to RFPs and ensuring all responses are current, well written, and accurately reflect Convergint\u0026rsquo;s key messages and services.

The Proposal Coordinator will work directly with the Sr. Proposal Coordinator or Proposal Manager and Stakeholders throughout the various Convergint Technology Centers (CTCs) to create kick-off meeting PowerPoints, schedule and facilitate meetings, and generate persuasively compliant and accurate proposal content while maintaining the highest quality standards and deadline requirements.


Job Responsibilities:

  1. Responsible for the development of Proposals that are small and mid-size State, Local, and Education (SLED) RFPs
  2. Coordinate and support the proposal kick-off meeting with the Account Executives, Leadership, Business Development Managers, and other key contributors
  3. Coordinates and maintains deadlines for RFP process and related administrative functions and creates project schedules and review meetings for team members
  4. Coordinates with other team members to have final proposals reviewed, proofed, and edited prior to final review of Proposal Manager and Director
  5. Ensure the established proposal process is followed and communicated, with collaboration between the Proposal Team and stakeholders
  6. Format, assemble, and ensure RFP compliance of the proposal document outline (Shred) in Microsoft Word with RFP requirements
  7. Creates and ensures Proposal Kickoff Meeting PowerPoint is accurate and complete, reviews key points and due dates with Proposal Manager
  8. Ensure that proposals are 100% compliant, all read in OneVoice, and consistently meet the highest quality standards and deadline requirements
  9. Above-average editorial and document management skills, including adhering to style, grammar, usage, and branding, required
  10. Create proposal work sites in Microsoft Teams or Smartsheets, and upload documents to help prepare teams to manage a\u0026nbsp; proposal opportunity
  11. Write CTC-specific content, edit, proof, and format proposal content and material in conjunction with identified team members in response to RFP/RFQ/RFI

12.\u0026nbsp; Draft key sections of some responses, such as cover letters, executive summaries

  1. Work with the Proposal Manager to identify new content from completed proposals to update and add to the existing content library
  2. Develop mutually beneficial relationships by lending support, expertise, and engagement
  3. Preserve the confidentiality of highly sensitive financial and competitive information
  4. Work closely with Account Executives, Business Development Managers, and appropriate stakeholders to develop a clear understanding of the RFP needs to effectively transfer that knowledge to the proposal development
  5. Supports the completion of compliance documentation and forms
  6. Performs other duties and responsibilities as requested or required.


Job Skills Requirements:\u0026nbsp;

  • Agility to adapt to changing priorities and direction in a dynamic work environment
  • Excellent time management and organizational skills with great attention to detail
  • Proficient Microsoft Outlook, SharePoint, Excel, Word, PowerPoint, and Adobe skills
  • Strong interpersonal skills and an ability to work independently and as a team member
  • Knowledge of Adobe InDesign
  • Well-disciplined individual with a strong ability to manage multiple simultaneous projects
  • High ethical standards and a positive attitude
  • Effective communication skills, both oral and written
  • Strong ability to problem solve quickly in a deadline-driven environment


Education Requirements:

  • Bachelor\u0026rsquo;s degree in Business Administration, Marketing, or Communications or a related field
  • Association of Proposal Management Professionals (APMP) certification, a plus


Experience Requirements:

  • At least 3 years of RFP and Proposal Process experience, with a proven track record.
  • Industry knowledge a plus



Clear and conceptual thinking ability, excellent judgment, troubleshooting, problem-solving, analysis, discretion, willingness to take direction from others and provide and receive constructive criticism; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines.


Protective Clothing Required:\u0026nbsp;

This position may include visiting job sites for pre-bid meetings or site walks.\u0026nbsp; The required Personal Protective Equipment (PPE) such as safety glasses, steel-toes shoes or work boots, etc. may be needed.


Physical Demands:\u0026nbsp;

While performing the duties of this job, the colleague is frequently required to sit, stand, walk, talk, or hear.


Work Environment:\u0026nbsp;

The position has a work environment that is 50% work from home, with the potential of local CTC visits weekly, for collaboration with colleagues. \u0026nbsp;\u0026nbsp;


Travel Required:

This position has a potential of travel (not mandatory) of up to 10% a year, and this is to support CTCs with more extensive proposals and attend yearly team meetings.


The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.



  • Information Technology
Posted: 2022-07-12 Expires: 2022-08-12

Convergint is a global, service-based systems integrator whose top priority is service in every way – service to customers, colleagues, and community. Delivering value through unparalleled customer service and operational excellence has been foundational at Convergint. Our promise, and our number one objective, is to be our customers’ best service provider. 

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Proposal Coordinator

Convergint Technologies
Centennial, CO 80112

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