1+ months

RESEARCH PROGRAM MANAGER (80% FTE)

University of Washington
Seattle, WA 98104
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RESEARCH PROGRAM MANAGER (80% FTE)

Req #: 198212
Department: GLOBAL HEALTH
Job Location: Seattle Campus
Posting Date: 10/21/2021 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age.  The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

CPI descriptive paragraph can go here if applicable
This position will sit in Translational Research Subcore housed within the Clinical Cohort and Comorbidity Core of the University of Washington/Fred Hutch Center for AIDS Research. Our mission is to promote translational HIV research through the use of our HIV Specimen Repository, which contains plasma, serum, and PBMC specimens linked to extensive clinical data, and our Enhanced Data and Specimen Collection Service, which supports the prospective collection of clinical samples not contained in the Repository.  The TRS also supports the screening and recruitment of HIV-infected patients (or HIV-negative controls) into clinical, laboratory, and socio-behavioral research studies through a dedicated research nurse at the Harborview and University of Washington HIV clinics.

Position purpose and complexities
The part-time (80% FTE ) Research Program Manager for the Center for AIDS Research (CFAR) Translational Research Subcore (TRS) is housed in Harborview Medical Centers 2 West Clinic where the Madison Clinic and AIDS Clinical Trials Unit are housed.  The TRS helps investigators by promoting translational HIV research through the use of our HIV Specimen Repository, which contains plasma, serum, and PBMC specimens linked to extensive clinical data, and our Enhanced Data and Specimen Collection Service, which supports the prospective collection of clinical samples not contained in the Repository.  The TRS also supports the screening and recruitment of HIV-infected patients (or HIV-negative controls) into clinical, laboratory, and socio-behavioral research studies through a dedicated research nurse at the Harborview and University of Washington HIV clinics.  Duties will include program, team and budget management, as well as coordination of regulatory tasks, e.g. Human Subjects applications and reports.

This position requires a wide range of skills as described below.  These duties need to be conducted in a culturally sensitive manner when dealing with domestic and international organizations, investigators and trainees.  The level of direction required for this position includes independent work with occasional oversight.  The level of problem solving includes anticipating future threats and challenges, identifying current problems and related technical issues, and designing short- and long-term solutions.  The position will manage multiple concurrent projects and resolve complex administrative issues in various areas of research, taking into account multi-layered, complex regulations.  This position will entail exercising independent judgment, the use of sophisticated problem solving skills, and the ability to communicate effectively with personnel from a variety of levels within and outside the University and internationally.  This position will create, monitor, and implement effective plans; lead small projects and/or major project tasks, and effectively manage them by providing guidance or direction to peers, administrative staff, and external partners.  This position will interact in a collaborative manner with other team members to accomplish organizational goals and objectives.

POSITION RESPONSIBILITIES:
Program management (50%):
  • Serve as primary point person to the community, investigators, CFAR-affiliated faculty and trainees for all matters pertaining to the CFAR TRS
  • Along with TRS Director, responsible for driving the TRS strategic planning process, including leading annual steering committee meetings and weekly TRS personnel meetings, informing committee members on the status of TRS activities and specimen repository status and requests, evaluating service requests.
  • Manage TRS resources, including creating budget projections, monitoring and reconciling budgets, including federal and program income budgets and contracts and billing/invoicing/receiving.  Evaluate allowability and appropriateness of expenditures as outlined by state and federal guidelines.  Ensure that costing allocations for personnel salaries are appropriate and managed over time, and that the TRS has adequate supplies, materials, and equipment on hand to carry out its goals. Review/approve purchases made by affiliated Retrovirology lab.
  • Field new requests for prospective specimen collection and recruitment
              - Provide consultation to soliciting investigators to determine cost to fulfill request and mechanism for payment
              - Oversee logistics of project start-up including scheduling, acquiring supplies, IRB modifications or consulting on new IRB applications, and reviewing new projects to assess feasibility and best route for implementation
              - Field questions from investigators regarding TRS IRB protocols
              - Meet with investigators and research staff to review study protocols to ensure that protocols are feasible to accomplish stated goals
              - Set up invoicing schedule, contracts, or other research agreements (e.g. material transfer agreements) as needed with input from CoMotion and the School of Medicine
              - Prioritize and delegate work to research staff
              - Track progress on fulfilling requests and ensure timely collection of data for reporting
  • Responsible for coordinating TRS response to requests for annual progress reports, monitoring and evaluation reports, and competing grant renewals, including budget development, drafting progress report text, and tracking/compiling project and outcomes/targets
  • Submit regular invoices, CTIs, and update budget distributions, depending on agreed upon payment plan for ongoing projects

    Team management (35%):
  • Conduct weekly check-ins with director and research staff to discuss status of ongoing projects, troubleshoot ongoing problems, and receive administrative updates from team
  • Supervision of TRS research coordinator and research assistant (UW graduate student). Oversee workload and work assignments, monitor and guide their work, provide support and resources for success.  Conduct regular performance evaluations and promote career development activities.
  • Troubleshoot issues brought to light by research staff and/or soliciting investigators regarding ongoing projects, including:
              - Clarification of TRS team responsibilities to soliciting investigator
              - Clarification regarding approved research activities under our various IRB approved protocols
              - Determine priority level of competing, ongoing projects
              - General troubleshooting for problems with recruitment, data collection, study and IRB protocols, and other ongoing research activities

    Human Subjects management (10%):
  • Generate and/or update and submit forms to the Human Subjects Division as required.
  • Generate and document HSD paperwork to create the new HIV negative registry, including consent form and protocol creation - insuring that all HSD guidelines are followed

    Database management (5%):
  • Coordinate and help maintain the database for the HIV Specimen Repository, which serves as the catalogue of specimens collected by TRS and stored in the retrovirology laboratory for future use by researchers.
  • Track the entry and release of specimens into the database to ensure that there is an accurate accounting of all specimens and that specimens are released only to approved investigators for studies appropriate to the level of consent assigned to the specimen.

    MINIMUM REQUIREMENTS:
    Bachelor's Degree AND three years of work experience in a university setting or other complex organization.  At least one year of experience in research program OR comparable education/experience.

    ADDITIONAL REQUIREMENTS:
    Demonstrated written and verbal communications skills. Ability to exercise independent judgment, negotiate multi-layered regulatory systems, manage competing priorities, strong organization skills.  Advanced PC skills using a range of software programs including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.

    DESIRED QUALIFICATIONS:
    Master degree in Public Administration, Business Administration or Public Health. Experience with and interest in research administration, and HIV/AIDS research. Experience with UW administrative systems. One year or more of experience managing budgets. Experience with UW budget systems and Human Subjects research.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    COVID-19 VACCINATION REQUIREMENT

    Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


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    RESEARCH PROGRAM MANAGER (80% FTE)

    University of Washington
    Seattle, WA 98104
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