1+ months

Senior Project Coordinator

Chapin Hall at the University of Chicago
Chicago, Illinois


Chapin Hall is an independent policy research center at the University of Chicago that provides public and private decision-makers with rigorous research and achievable solutions to support them in improving the lives of children, families, and communities. Chapin Hall partners with policymakers, practitioners, and philanthropists at the forefront of research and policy development by applying a unique blend of scientific research, real-world experience, and policy expertise to construct actionable information, practical tools, and, ultimately, positive change for children, youth, and families. Established in 1985, Chapin Hall's areas of research include child welfare systems, community capacity to support children and families, and youth homelessness. For more information about Chapin Hall, visit www.chapinhall.org or @Chapin_Hall.

Chapin Hall at the University of Chicago is seeking a full-time Senior Project Coordinator to provide key support and oversight to research and policy project teams conducting quantitative and qualitative data collection and analysis, organizational capacity building, and policy analysis within human service systems in various jurisdictions across the United States. This individual will be responsible for ensuring the efficient operations of staff supporting various projects team; interfacing with Chapin Hall leaders, internal team members as well as external stakeholders in state and local jurisdictions, and additional client partners; and ensuring that work is completed and high-quality deliverables submitted in accordance with proposed work plans, timeframes and budget. Responsibilities will include work plan development and monitoring; internal resource management; development and completion of monthly/quarterly progress spending reports; analyzing and reporting on best practices and federal guidelines for human service systems; meeting facilitation; and reconciling travel expenses and reimbursement. This position provides an opportunity to gain exposure to policy research as part of multidisciplinary team comprised of social science researchers and national experts in social policy.

Candidates with an understanding of human service delivery, health care policy & financing, or child welfare systems are strongly preferred. Candidates must have background experience and/or training in project management approaches, such as Waterfall and Agile.

The position will report directly to Krista Thomas, Policy Fellow.


The primary responsibilities of the position are as follows:


  • Maintain and monitor project plans, project schedules, project hours, budgets, and expenses
  • Analyze, make adjustments, and reconcile FTE allocations and hours at the project and sub-project levels as necessary
  • Coordinate with project managers and administrative staff to develop and refine budgets and resource allocations
  • Support the development of project scopes of work and translation to work plans and resource allocation
  • Translate project objectives into actionable plans, collecting from multiple project staff activity updates, and compiling into progress reports and presentations suitable for project leadership and clients
  • Coordinate and direct regular, prompt, and responsive communication within and among project team members, including prompts for activity and deliverables completion
  • Develop monthly/quarterly progress reports and, as needed, implement corresponding adjustments to workflow with consultation and supervision from project leadership
  • Manage and reconcile project and staff expenses; budgeting and budget reporting
  • Interact with key stakeholders including public agency staff and other client partners, community providers, and members of the general public
  • Organize computerized databases and paper files for multiple research projects
  • Analyze best practice and federal guidelines for human service systems
  • Perform additional duties as assigned



  • Bachelor’s degree required; Master’s degree preferred
  • Project management certification preferred


  • For Bachelor’s level candidates, four years of relevant experience are required
  • For Master’s level candidates, two years of relevant experience are required

Other Qualifications

  • Background, experience and/or training in project management approaches, such as Waterfall and Agile approaches required; prior experience with Deltek Costpoint preferred
  • Excellent organizational skills and attention to detail required
  • Excellent interpersonal, written and verbal communication skills required
  • Demonstrated ability managing multiple projects at one time required
  • Ability to prioritize multiple tasks and maintain focus in a fast-paced environment where interruptions are common required
  • Ability to interact well with various levels of staff required
  • Ability to work effectively in a collaborative team environment required
  • Pleasant and professional demeanor required
  • Ability to exercise sound judgment and maintain confidentiality required
  • Ability to work under pressure and adjust for additional hours, as necessary, required
  • Ability to work independently, strong initiative, and a resourceful approach to problem-solving and learning required
  • Familiarity with public health, human service delivery, health care policy and financing, and/or child welfare preferred
  • Familiarity with relational databases, presentation software, and on-line and electronic schedulers preferred
  • High proficiency and fluency in Microsoft Office applications required


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to remain in a stationary position for extended periods of time.
  • Must be able to operate a computer extensively for four (4) or more hours per day.
  • Must be able to participate in frequent regular meetings that may occur by phone, teleconference, or in person. Some travel may be required.



 Pre-employment background checks are required for all Chapin Hall at the University of Chicago positions.

To express interest in this opening, please visit https://csschcc.sentrichr.com.

 Formal expressions of interest are accepted online only. A cover letter, resume, and reference contact information are required to be considered for this position.

 Individuals in need of reasonable accommodations to complete the application process should contact Human Resources by calling (773) 256-5157, or by sending an email to humanresources@chapinhall.org.

  Chapin Hall at the University of Chicago is an Affirmative Action, Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law.


Posted: 2020-01-14 Expires: 2020-02-28

Employment Trends

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Senior Project Coordinator

Chapin Hall at the University of Chicago
Chicago, Illinois

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast