20 days old

Senior Project Manager Capital Projects

Ottawa Police Service
Ottawa, Ontario

Overall Purpose:

  • Reporting to the Manager Capital Projects, the Senior Project Manager is responsible for the successful development and delivery of multiple complex construction and renovation projects for new and existing facilities which form part of the OPS Facilities Strategic Plan (FSP).

  • Manages all project phases including; initiating, planning, design development, construction implementation and close out; establishing the project delivery methodology, budgets, schedule and all monitoring and control mechanisms; and managing the execution and communication activities to achieve prescribed objectives.

     

Major Responsibilities:

  • Provides strategic advice and solutions relating to project management best practices, project planning and delivery and advocates on behalf of the OPS ensuring strategic alignment between facility initiatives and foster an environment of excellence and innovation.

  • Provide senior project management knowledge, expertise and leadership to ensure successful project delivery that aligns with project objectives.

  • Foster a culture of service excellence and continuous improvement.

  • Set clear expectations and communicate regularly to mange expectations, mitigate risk and enhance outcomes.

  • Provide leadership to project teams toward the attainment of high quality support systems, with standards and operating procedures.

  • Establish professional networks and keep abreast of industry trends to ensure awareness of changes that may affect the direction of the Project program and policies.

  • Provide sound leadership and management to the project team through ongoing feedback and performance reviews.

  • Develop strong team dynamics and positive behaviours; empower team members to plan and execute work and assist in problem resolution; provide guidance on administrative and technical problems; and through formal and informal training ensure development of team members’ professional skills.

  • Develop change management strategies to ensure employee understanding that will garner support for workplace innovations and transition; effectively integrate proposed changes through a robust change management program.

  • Responsible for all aspects of delivering major construction or realignment projects in accordance with project management (PMI) best practice managing a diverse team of project professionals (both internal and external).

  • Reviews plans, specifications and submittals for new and renovations projects to meet OPS standards.

  • Works closely with key stakeholders, including senior management, to define project objectives and scope ensuring timely, responsible delivery of all project deliverables.

  • Serve as primary liaison, working cooperatively with OPS employees in relation to the project, the City’s Center of Expertise (COE), professional consultants, contractor and third-party vendors to achieve desired results.

  • Build relationships and facilitate dialogue which develop and maintain professional working relationships between clients and team members. Evaluates information gathered from multiple sources and reconcile conflicts.

  • Develops terms of reference for requests for proposals (RFP) for all goods and professional services and participates with City of Ottawa Supply Management in the procurement and award of all contracts.

  • Ensure OPS Policies and Procedures for awarding contracts are followed and that all security clearances requirements for contractors and consultants are met.

  • Obtains necessary regulatory approvals and permits to implement projects.

  • Participate in job shows, procurement evaluations, and selections.

  • Develop and manage all deliverables related to the project including the project scope, delivery methodology, best practice research / studies, procurement plan, communication plan, risk assessment / plan, resourcing, budget, standards, monitoring/control procedures and quality control.

  • Manage the performance of professional services (architects, engineers, and other consultants), contractors and vendors during all phases of the project. Enforce contracts, standards, budgets, schedules, policies and practices. Monitor and recommend payments for contractors/consultants in accordance with procurement guidelines.

  • Monitor project progress and forecast project cost, schedules and risk.

  • Facilitates regular project meetings throughout all phases of the project: serve as liaison between OPS and all other project resources.

  • Provide regular status reports to project sponsor and client (s) and stakeholders, identifying issues, risks, problem resolution, and stakeholder feedback.  

  • In accordance with industry best practice, maintain detailed project records including activities, findings, issues, decisions, progress and results.

  • Develop and manage all communication activities to ensure project milestones are communicated to the organization through various types of media.

  • Ensure timely close-out of projects, the submission of required documents (as-builts, certificate of occupancy, warranties) and payment applications. Manage the transfer of documentation to City of Ottawa for ongoing maintenance.

  • Document and track learning from projects to continuously improve project planning and delivery.

Corporate Requirements

  • Provide recommendations in reviewing and refreshing the Facilities Strategic Plan. Evaluate alternative project approaches and adopt effective solutions.

  • Support the development and implementation of workplace innovations, best practices and operational standards to optimize performance and the organisation’s return on investments.

  • Contribute to the annual budgeting and planning process.

  • Consult and ensure alignment with other OPS project initiatives. Support other OPS development needs by participating on project teams.

  • Consult with other relevant project teams and work collectively to develop appropriate processes, continuity between similar projects and ensure successful implementation.

  • Ensure compliance with OPS Facilities systems standards / guidelines.

  • Accountable for the development, monitoring, and reporting of financial resources including all overtime in their section as per the Overtime Management Policy.

  • Serve as primary liaison to OPS employees in relation to the project and provide recommendations for improvements and potential new opportunities to Senior Management.

  • Prepare and deliver formal presentations, project documentation and presentations for OPS employees and senior management as required.

 

 

Requirements

Required Qualifications: 

Education and Experience

  • Four (4) year University Degree in relevant field, preferably Project Management/ Interior Design / Architecture/ Civil Engineering or Business Management.

  • Experience and formal training combined may substitute for stipulated education requirements.

Minimum of five (5) years of relevant experience leading a variety of large-scale facility construction projects including new builds and retrofits including:

  • Three (3) years of direct work experience in professional project management with direct accountability for all aspects of projects including but not limited to, finance, scheduling, resourcing, project delivery and writing reports and communicating at a corporate level.

  • Three (3) years experience in managing diverse professional teams of internal and external resources.

Language 

  • English – fluency in oral, reading, and writing.

Certification/Licenses

  • Project Management Professional (PMP) designation from the Project Management Institute (PMI) or equivalent professionally recognized designation.

 Job Knowledge 

  • Solid knowledge of:

  • The structure of the Ottawa Police Service.

  • Space utilization strategies and interior design principles.

  • Workplace trends and innovation.

  • Architectural drawing review and assessment.

  • Developing project budgets, tracking expenses and financial management.

  • Communicate methodologies to support corporate change to various audiences both internal and external.

  • Project Software: MS Project, MS Visio.

  • Ontario Building Code, Ontario Fire Code, Accessibility for Ontarians with Disabilities Act (AODA), Ministry of Labour Construction Regulations, and Health and Safety Legislation.

  • Public tendering and procurement practices.

  • Working Knowledge of:

  • LEED principles.

  • Construction methodologies and project delivery.

  • The OPS Standard Software: MS Office Software including Excel, PowerPoint.

  • OPS policies and procedures.

 


Hours of Work

  • The incumbent is required to work hours commensurate with a Monday to Friday Day shift schedule with some requirement for extended or flexible hours as dictated by project requirements and schedules.

     

Effort and Working Conditions 

  • Regular daily travel required between OPS facilities. The majority of work is normally performed in standard office environment with minimal adverse working conditions; however, during project implementation there is a requirement to work on sites in various states of construction and / or renovation.

  • Required to work extended or flexible hours major projects with lengthy durations require flexibility and commitment to ensure successful on-time project delivery.  

 

 Desired Qualifications

  • Oral, reading, writing fluency in French or other languages.

  • Experience in policy / process development.

  • Experience preparing professional reports for presentation to Senior Management / Board or Directors or an overseeing civilian body.

  • Excellent understanding of the rationale behind OPS policies, procedures, mission, vision and values and how they impact on the day to day work or delivery of services.

Salary Details

$99,794 - $117,529 CAD a year

Categories

Posted: 2018-11-27 Expires: 2019-01-11

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Senior Project Manager Capital Projects

Ottawa Police Service
Ottawa, Ontario

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