26 days old

Senior Project Manager

City of Tulare

Tulare, California 93274

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Job Code

2023-01
Payrate
$108,702 To $132,128 Yearly
Job Type
Employee
Job Status
Full Time

Thank you for your interest in our Senior Project Manager position. If you are a subject matter expert in project management, value integrity, honesty, and transparency, are a leader, flexible and collaborative, are a good listener and will invest yourself in working closely with our City Engineer and project management staff, then you may be a good fit to be considered for Tulare's next Senior Project Manager. We look forward to the opportunity to consider you as an applicant.

We are currently recruiting to fill one immediate vacancies and an eligible list will also be established to fill future vacancies in this classification for a period of up to six months.

The City of Tulare is a vibrant and steadily growing community with a population of 67,834 located in the heart of California's Central Valley. The City provides a full-range of service to our citizens. The organization, staffed with 368 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community.

To be considered for this career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills.

In addition to submitting a detailed application, you are required to respond to the supplemental questions associated with the application. Your responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions.

Additional details regarding the recruitment will be sent via email to qualified applicants after the recruitment closes and our screening process is completed on or before: Monday, January 30th at 5 p.m.

INTERVIEW:

Applicants that meet the minimum qualifications will be invited to participate in our interview process. We are currently planning to conduct interviews on: FRIDAY, FEBRUARY 3rd. For planning purposes, please make note of the date. Applicants will be notified of their status via email once our screening process is completed.

POSITION OVERVIEW

Under general direction, serves as lead and performs the more complex work in the project management office; assigns projects, supervises staff; assists in planning, coordinating, and managing a wide variety of significant City projects and assist other less experienced City employees in the management of other City projects; acts as liaison for the City with a variety of private, public, and community organizations, consultants, contractors, the public, grantors ,and regulatory agencies; performs advanced-level professional project management ; conducts studies and develops recommendations for action and policies and procedures; provides professional assistance to City management staff in areas of expertise; coordinates application and development of the City of Tulare project management system; performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the City Manager or department head. Exercises general and direct supervision over assigned staff in the project management office.

CLASS CHARACTERISTICS

This is the highest-level class in the project management series with managerial responsibility over the project management staff. This classification is responsible for the assignment, oversight, evaluation and direction of the work being performed in the project management division to ensure the successful outcome within project scope and within both project budget and schedule; for planning, organizing, reviewing, and evaluating staff assigned to the project management group and for instructing and assisting other City department staff in the management of projects. This position will perform the more complex and sensitive projects with significant financial and/or service delivery implications.

Although not exhaustive, the list of projects types that will be managed include the following and are only illustrative: transportation system construction and improvement projects, facility construction and improvement projects, major studies projects, water system construction and improvement projects, sewer and wastewater treatment plant related construction and improvement projects and significant capital maintenance projects, and other projects having a defined scope with a specific budget requiring schedule and project-risk management. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This class is distinguished from other City positions in that it will focus on a series of discrete existing projects and future presently unspecified projects that must be accomplished in accordance with their scope, budget and schedule; and, supervise staff in the project management division.

ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Performs all matters of complex project management from project conception through project close-out to identify and neutralize or mitigate risks to accomplishing each project's scope within budget and on schedule.
Supervises, evaluates, and trains assigned staff; plans, organizes, assigns, and reviews the work of assigned staff in the project management group, including coordinating the scheduling of projects and assignments, monitoring and analyzing projects and programs, and conducts staff meetings and manages project budgets.
Trains designated staff in project management standards and skills pursuant to the Tulare Project Management System.
Monitors operations and activities of all City staff who are assigned as project managers; recommends improvements and modifications and prepares various reports on projects, programs, and activities; recommends and assists in the implementation of goals and objectives; implements policies and procedures.
Participates in the planning, development, coordination, and administration of street, water, sewer, wastewater treatment plant, buildings and facilities, major study and development services related projects; participates in the development of implementation schedules; participates in preparation of cost estimates for project activities.
Participates in the acquisition, renovation, demolition, and disposition of real estate, rehabilitation, and tenant relocation as required by specific projects.
Confers with and informs members of the business community (i.e., developers, nonprofits, outside agency officials, project stakeholders) and the general public regarding City projects, policies, procedures, and standards, including establishing and maintaining effective working relationships.
Participates in the preparation and monitoring of the annual budget for the project management team and assists other departments in preparing project related budgets.
Manages State and Federal grant funding for grant compliance and cost accounting in connection with specific projects.
Oversees environmental reviews conducted by others and other special studies and contracts in connection with particular projects.
Develops and analyzes feasibility and funding options for specific projects.
Assists in preparing and processing grant applications; monitors and implements grant funding for City programs related to assigned projects, including preserving grant cost recovery eligibility according to applicable grant regulations.
Evaluates funding sources, program revisions, and policy and procedure changes and updates.
Coordinates relations with the City's development services functions related to assigned projects.
Coordinates special projects, including special one-time studies, General Plan major amendments, and other discrete non-construction projects having a scope, fixed schedule and fixed budget.
Acts as the City's representative and liaison on relevant topics, including but not limited to, responding to questions and comments from the public in a courteous and timely manner; collaborating with involved parties to reach resolutions on identified issues; speaking in public and making public presentations.
Prepares a variety of written correspondence, reports, policies, procedures, ordinances, and requests for proposal, agreements, and other written materials.
Prepares and presents oral and written project status reports to City Council and other City boards and commissions.
Receives, investigates, and responds to citizen complaints, inquiries and requests for services.
Maintains a variety of working and official files.
Direct the work of staff, interns, and/or volunteers on a project or day-to-day basis; trains staff in work procedures.
Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

Principles and practices of basic employee supervision, including work planning, assignment, review, and the training of staff in work procedures.
The techniques, principles, and methods described in the Project Management Body of Knowledge (PMBOK) ® published by the Project Management Institute.
Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
Principles and practices of project management, construction techniques and methods as applicable to streets, roads, transportation system improvements and capital maintenance, and buildings and improvements projects.
Principles and practice of contract administration.
Project cost accounting and cost tracking
Project scheduling techniques and an understanding of project critical path.
Principles and techniques of conducting analytical studies, evaluating alternatives, and making sound recommendations.
Applicable Federal, State, and local laws, codes, regulations, policies, guidelines, technical processes, and procedures related to a construction projects.
Public relations techniques and planning to avoid project impacts on surrounding property owners.
Principles and practices of public agency budget development and administration and sound financial management policies and procedures with an emphasis in project budget management.
Modern administrative practices and procedures, including the use of standard office equipment.
Principles and practices of data collection and report preparation.
Business arithmetic, financial, and statistical techniques.
Record keeping principles and procedures.
Computer applications related to the work, including word processing, database, and spreadsheet applications.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Ability to:

Manage complex projects and to lead project management teams on specific projects from conceptualization through project closeout.
Supervise, train, plan, organize, schedule, assign, and review the work of assigned staff.
Organize, implement, and direct projects and activities.
Analyze, interpret, apply, and enforce Federal, State, and local policies, procedures, laws, regulations, and departmental policies and procedures.
Coordinate and oversee and manage specific project budgets and cost accounting.
Perform responsible professional project management support work with accuracy, speed, and minimal supervision.
Enforce necessary codes and regulations with firmness and tact.
Read and enforce prevailing wage schedules and verify payrolls relating to construction projects.
Read, interpret, and understand plans, blueprints, and other architectural and engineering documents.
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Develop, interpret, apply, and explain a wide variety of technical policies and procedures, and communicate difficult procedures and regulations to those encountered in the course of work.
Work with clients, building contractors, and financial institutions with firmness, tact, and diplomacy.
Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
Prepare clear and effective reports, correspondence, policies, procedures, and other written material.
Make accurate arithmetic, financial, and statistical computations.
Effectively conduct meetings and make presentations to various groups.
Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action.
Research, analyze, and summarize data, and prepare, present, and maintain accurate and reliable reports containing findings and recommendations.
Organize, maintain, and update office database and records systems.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Operate modern office equipment including computer equipment and specialized software applications programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish and maintain effective working relationships with those contacted in the course of the work.

Requirements

EDUCATION & EXPERIENCE: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in construction management, civil engineering, business administration, or related field, and five (5) years of experience in construction or project management with demonstrated experience in project management of public projects and supervision/oversight of other staff working in the area of project management. Certification by the Project Management Institute is helpful, but not required, to demonstrate possession of the range of knowledge of project management techniques and methods being sought.

Licenses and Certifications: